Agenda - 06-03-2014 - 6a - Laserfiche WebLink

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13 1 Jeff Thompson said one of the perspectives of underutilization is matching the building 2 to its highest and best use. He said this building would be suitable for a lower rent rate as a 3 storage unit. 4 Commissioner McKee said he is not arguing against making an investment to make this 5 a more useable space. He said there are many agricultural offices that need to be co- located 6 for their similarity of purposes in the EAC. He said the records need to be accessible to each 7 other. He said the idea was floated of moving these offices to other locations, and his main 8 point is that this facility works best for what it is being used for. He said it is meant to be an 9 agricultural facility and these departments need to stay together. 10 Commissioner Price asked what the difference would be between upfitting this space or 11 building a new facility with the same services. She agrees with Commissioner McKee that the 12 departments should stay together. 13 Jeff Thompson said the existing CIP has the Blackwood Farm, which would be the 14 consolidated facility for these uses. He said this is now in the CIP at $6 million. He said if that 15 was not there and the County had to replicate this facility, it would be about a $3 million project. 16 He said this compares to $1.4 million to keep the current facility in an operational state as a co- 17 located facility. 18 Commissioner Pelissier referred to the chart and said it appears that one option was to 19 put all of these departments into the Government Services Annex. 20 Wayne Fenton said this was discussed in November as an option that could work but 21 was not ideal. 22 Commissioner Pelissier said she understands the need to keep these departments 23 together. She said her idea was to move them to the Government Services Annex and then 24 use the old building for storage for PFAP, since it is more centrally located. She asked if this 25 move would require the departments to share counters. 26 Jeff Thompson said yes. He said using industry standards, the space could be 27 consolidated; however this does not account for individual needs of the departments, which add 28 space. He said these are really four independent departments working individually under one 29 roof. 30 Commissioner McKee said there are not only 4 separate agencies, but there are 3 31 separate governments in this building. 32 Wayne Fenton said this presentation is just about presenting the options. 33 Chair Jacobs asked about the next steps for this particular facility and when this will 34 come back to the Board. 35 Jeff Thompson said this has been an outline of the options, and there is a $1.4 million 36 need to keep this building going as it stands. He said this can be done, but if there is a choice 37 to move forward with Blackwood Farm, then this old building could be filled with storage. 38 Chair Jacobs said he is just asking where this is being left in the decision making 39 process for the Board. He asked if this will be brought back to a subsequent meeting with 40 options. 41 Wayne Fenton said if a decision is made on Blackwood Farms then staff can keep this 42 building operational, because there is a goal line. He said the recommendation for the use of 43 the facility is more in keeping with being a former grocery store. He said if there are factors that 44 make the Board want to keep it then staff will work with that guidance. 45 Chair Jacobs asked if this will then be part of the CIP discussion. He said the Board can 46 talk about this at work sessions, keeping this information in mind as a decision is made about 47 any CIP modifications in relation to this building or Blackwood Farm. 48 Clarence Grier said if the building is kept, one suggestion likely to be put forward if is to 49 invest the additional $1.6 million to make it structurally sound.