Agenda - 06-03-2014 - 6a - Laserfiche WebLink

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15 1 f. Terra Dotta, LLC Lease — 501 W. Franklin Street, Suites 105, 106 & 200 2 The Board will approved a Lease with Terra Dotta, LLC for Suites 105,106, and 200 at 501 3 West Franklin Street for a two year term through April 30, 2016; and authorized the Chair to 4 sign all necessary documents upon final review of the County Attorney. 5 g. Mount Willing Road Bridge Drainage Easement and Right of Entry Agreement to 6 North Carolina Department of Transportation 7 The Board approved a dedication of drainage easement and right of entry to the North Carolina 8 Department of Transportation ( "NCDOT ") for bridge improvements along Mount Willing Road, 9 upon final review of the County Attorney, and to authorize the Chair to sign on behalf of the 10 Board. 11 h. CDBG Program — Language Access Plan 12 The Board approved of a Language Access Plan for the County Community Development Block 13 Grant (CDBG) Program and authorized the Chair to sign. 14 L Agreement with the State for Federal Assistance 15 The Board approved an agreement with the State of North Carolina for assistance related to the 16 recovery from the March 6 -7, 2014 Severe Winter Weather incident and authorized the Chair to 17 sign. 18 j. Designation of Orange County Agent for FEMA Public Assistance 19 The Board designated Shari Porterfield (primary agent) and Clarence Grier (secondary agent) 20 for Orange County's application for FEMA's Public Assistance for the recovery related to the 21 March 6 -7, 2014 Winter Storm, and directed the Clerk to the Board of County Commissioners to 22 sign as the Certifying Official. 23 24 25 7. Regular Agenda 26 27 a. Bid Award — Orange County MSW Landfill Closure 28 The Board considered awarding the general construction bid to and approving a 29 construction agreement with T &K Construction, LLC of Vinemont, AL in the amount of 30 $3,432,142 for the construction associated with the closure of the Orange County Municipal 31 Solid Waste (MSW) Landfill; authorizing the Chair to sign the general construction agreement 32 on behalf of the Board of County Commissioners, subject to the final review by the County 33 Attorney; and authorizing the Manager to execute individual change orders within the limits of 34 the Manager's authority ($250,000) up to the extent of the project budget. 35 Gayle Wilson said two years ago the Board of County Commissioners directed staff to 36 close the MSW landfill as of June 30, 2013. He said state regulations require a highly 37 engineered cap must be constructed on top of the landfill. He said the components of this 38 cover include: 1 foot minimum of soil; 40 mill synthetic liner; geocomposite drainage layer; 18 39 inches of soil; and 6 inches of top soil with vegetative cover. He said the reason for this cap is 40 to prevent infiltration of water into the waste and to maintain positive drainage of storm water. 41 He said the landfill will require a minimum of 30 years of monitoring and maintenance. 42 He said the lowest responsive bidder was T &K Construction, LLC of Vinemont, AL in the 43 amount of $3,432,142 for the construction associated with the closure of the Orange County 44 MSW Landfill. 45 Commissioner Dorosin asked for more information on the contract and its duration. 46 Gayle Wilson said this is only for the construction of the cap, which takes about 6 47 months. He said the long term maintenance will be the responsibility of the County staff. 48 Chair Jacobs noted that money is appropriated from landfill reserves. He asked for the 49 current total amount of landfill reserves. 50 Clarence Grier said the total land fill reserves are $18.1 million