Agenda - 05-29-2014 - addition - Laserfiche WebLink

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1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible Project has been re- scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle two years a Phase 1 is the originally contemplated pool mezzanine of 5,400 sq ft. featuring new member lockers, dedicated spin /row /yoga fitness room and 1,800 sq ft. senior/ adult cardio/ strength center b Phase 2 is a new building addition for and indoor turf field to be used for soccer, lacrosse, senior walking, running, kidsplex, kickball and proprietary RFP programs such as Lil Kickers NOTE Projected annual revenues related to this project are anticipated to cover the annual debt service required for this project c Phase 3 is anew regulation size basketball court including bleachers. NOTE Projected annual revenues related to this project are anticipated to cover the annual debt service required for this project. d Town of Hillsborough signed off on parking plan even prior to recent land acquistion, which now facilitates optimal parking planning Update Given recent land acquisition, project under review to determine savings of less start up /shut down with phases 2 & 3 consolidated jn 2015 16 Added benefits of less construction related disruption to members and customers 2 Movable bleachers to add seating for specatator rink and pool based events ( portable to pool) Completed with funds from Ops Budget 3 Rinkfloor repair split into two projects of $75K each ( Deferred in FY 13 -14 and combined into one project in FY 17 -18 with savings of $75,000) 4 Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing Repairs are costly and increasingly less feasible Required for revenue generating swim meets and lane training (Completed) 5 Increasingly, youth and adult teams are co -ed Proposal to convert referee room into girls /women's change room and build replacement ref room and storage in part of Zamboni room To be completed June 2014 6. Outside pavilion to be built in flat grassy area to the west of pond To be used for Kidsplex outdoor activities; rented for parties Orange County Charter School has expressed interest in partnering There may also be grants available. ( More efficient to locate as part of Major Expansion Project in 2015 -16) 7 Men's and Women's main lobby bathrooms are worn Replace flooring, stall dividers; paint, ceiling tiles. Efficient lighting (motion sensor) and low flow plumbing fixtures Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies To be completed June 2014 8 Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required To be done using operating funds 8(a) Facilitates 1,834 additional GroupX space for programs Results in $312,000 incremental annual revenue To be completed June 2014 9 Major cardio equipment typically has a useful life of 3 years with the heavy usage from increasing Sportsplex membership While regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry replacement standards. 10 Similar to above With growth in Kidsplex program we expect more capital needs for this program 11 Pumps and boilers have the least useful life of all mechanical classes of equipment Contingency for replacement. 12 Contingency for HVAC equipment and major IT equipment such as server 13 Inflatables. This is one of the lowest cost ways to generate revenue Can be used for Kidsplex, Parties and for fee admission using renovated lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each Payback is less than one year (Better space planning options if deferred to after Major Expansion Project in 2015 -16