ORD-2014-024 Budget Amendment #8 Appropriating Unassigned Fund Balance from Solid Waste Enterprise Fund for Landfill Closure Costs and Purchase of 19,500 Urban Roll Carts

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ORD- 2014 -024 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2014 Action Agenda Item No. 6 -c SUBJECT: Approval of Budget Amendment #8 -A Appropriating Unassigned Fund Balance from the Solid Waste Enterprise Fund for Additional Landfill Closure Costs and Purchase of 19,500 Urban Roll Carts DEPARTMENT: Solid Waste PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: Gayle Wilson, (919) 968 -2885 PURPOSE: To approve Budget Amendment #8 -A appropriating $1,456,555 in Unassigned Fund Balance from the Solid Waste Enterprise Fund for the additional Landfill closure costs and to purchase 19,500 roll carts related to the Urban Curbside Recycling program. BACKGROUND: Landfill Closure - Based on the June 30, 2013 Municipal Solid Waste closure, the BOCC approved proceeding with the funding of final closure of the Orange County Municipal Solid Waste (MSW) Landfill as part of the Fiscal Year 2013 -14 budget process. Development of landfill closure construction documents was started by the County's engineering consultant, HDR Engineering, Inc., immediately following the October 2013 receipt of the North Carolina Department of Environment & Natural Resources (DENR) permit modification approval. In February 2014, the County advertised Bid Number 367 -293 for the construction project. HDR Engineering reviewed the submitted bids for conformance with the bidding requirements, and T &K Construction LLC of Vinemont, AL was determined to be the lowest responsive bidder for this specialized construction project. The construction bid award of $3,432,142 was approved by the Board of Commissioners at the April 15, 2014 meeting. The budgeted amount approved in the Solid Waste Enterprise Fund for Fiscal Year 2013 -14 budget was $3,292,149. A budget amendment of $443,304 is necessary to cover the additional costs related to the bid award and to provide for an 8% construction project contingency, bringing the total construction appropriation to the estimated project budget amount of $3,735,453. This amount is consistent with the project budget currently stated in the Manager Recommended Fiscal Year 2014 -19 Capital Investment Plan for Fiscal Year 2013 -14.