Minutes 04-01-2014 - Laserfiche WebLink

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depending upon construction progress, management of unforeseen conditions and the facility commissioning process, the center may be available before the end of the 2014 calendar year. Chair Jacobs said the Board was glad to see their friends from the Rogers Road community in attendance. Commissioner Dorosin noted that the bid came in at $550,000, and he thought there might be extra money, since the Board allocated $650,000. He said the financial impact lists $34,000 for owner, furniture, and site costs and $50,000 to OWASA. He asked if the bid had come in at $650,000 where these additional funds would have come from. He asked if these costs are just being included because the bid came in so low. Jeff Thompson said the OWASA costs are fixed, and if the bid had come in higher or lower, those costs would stay the same. He said if the bid had been higher, the Board would have been asked to approve a budget amendment to complete the project. Commissioner Dorosin said he does not feel that the information regarding the $50,000 cost was adequately presented to the Board of County Commissioners during their discussion of this project. He asked if the $34,000 was another fixed cost or if it is being included because the bid is so low. Jeff Thompson said the kitchen equipment had been pulled out, with a plan to put it in separate from the general contract. Commissioner Dorosin questioned whether, if the lowest bid had been $600,000, and the $50,000 was then added for OWASA, this $34,000 would have been added as well. Jeff Thompson said this would have been added above that $650,000. Michael Talbert said staff would have come back to ask for more funding. He said the kitchen equipment was purposely taken out to know exactly what the bid was. He said the OWASA costs are fixed costs for the owner, and these are not part of the bid, as it is not part of what the construction crew has to pay. Commissioner Dorosin said this just was not clear to him. Michael Talbert said the project costs are for the whole project. He said he appreciated the architect's pro bono services, and he feels it ended in a better product. Commissioner Dorosin said this is very exciting, and he would support adding in anything that would commit the Board up to the $650,000 that was committed. Michael Talbert said that is the intent for the remaining $20,000 if it is not needed for any contingencies. Commissioner Gordon asked if staff could please review the figures since they seem to add up to $660,000 instead of$650,000. Jeff Thompson said he will look into this. Commissioner Price asked about the start date. Jeff Thompson said the goal would be to start in early May. Commissioner McKee publicly thanked the architect and his firm for the work that has been done, specifically to go back and do the re-design to make this project work. He said this has been a long time coming. He said he is excited that the dirt is getting ready to be moved. He supported Commissioner Dorosin's proposal that if this project comes in under $650,000 the extra funds should be used to provide furnishings. A motion was made by Commissioner Gordon, seconded by Commissioner Price to award a bid to Riggs-Harrod Builders, Inc. of Durham, North Carolina in the amount of $552,488 for the construction of the Rogers Eubanks Neighborhood Association Community Center; authorize the Chair to sign the necessary paperwork upon final approval of the County Attorney; and authorize the County Manager to execute change orders for the project up to the project budget of$650,000.