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the reason this lasts 2 years is because new departments might be added. She asked if this <br /> summary was correct. <br /> John Roberts said if other departments were added and the cost exceeds what is in <br /> this contract, it would require an amendment. <br /> Commissioner Gordon asked if it is anticipated that the cost for this service for three <br /> departments will cost $100,000; and the reason for the extension to 2 years is to allow for the <br /> addition of departments, which would only require an amendment of this amount. <br /> John Roberts said this is correct. He said the proposal could also call for follow up <br /> services. <br /> Commissioner Gordon said the timeframe is challenging to figure out, and she would <br /> like to see the summary requested by Commissioner Dorosin. <br /> Chair Jacobs noted that these are departments with privileged information, and their <br /> records should not be subject to public consumption. <br /> John Roberts said former manager Frank Clifton suggested in the past that the County <br /> have some sort of record dump where the public could come in and peruse all of the County's <br /> records. John Roberts said he was opposed to this, as it would require the review of millions <br /> of documents and emails to select and exclude confidential and privileged information. <br /> Chair Jacobs said he sent an article to Board of County Commissioners about the <br /> increased resistance of local and state governments to provide information to the public. He <br /> said he accepts that these are largely records that statutorily should not be available to the <br /> public; however, he would like to err on the side of openness moving forward. <br /> Commissioner Rich said she agrees. She said there are other states involved in open <br /> data processes, and she would like to see the County think of some sort of open source <br /> system. <br /> Commissioner Pelissier suggested the flagging of items that could be open to the <br /> public. <br /> Commissioner Dorosin said even if records are subject to confidentiality standards, he <br /> did not see that in the contract with the vendor. <br /> John Roberts said the vendors are covered by the general laws. <br /> A motion was made by Commissioner Pelissier, seconded by Commissioner Price to <br /> approve and authorize the Manager to sign the attached contract and any amendments as <br /> necessary. <br /> VOTE: UNANIMOUS <br /> Chair Jacobs said, for those on the Strategic Communications Work Group, he heard 3 <br /> Commissioners express the desire for a proactive plan to work toward an open data plan to <br /> strategize documents and make them available. He said the Board will defer conversations <br /> about this until hearing the recommendations of the group that is working on strategic <br /> communications. <br /> Commissioner Gordon said she would like to make it clear that the Commissioners <br /> have asked for information, and she would like consensus that staff will provide that <br /> information. <br /> Commissioner Rich said the strategic communications group was the retreat group. <br /> She asked if this group needs to be made official, and she said there was discussion about <br /> staff members from different departments joining this group. <br /> Michael Talbert said this process has begun internally with the team members outlined <br /> by the example. He said all of the departments are doing their own information distribution, <br />