Agenda - 05-15-2014 - 3 - Laserfiche WebLink

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ORANGE COUNTY TAX ADMINISTRATION 228 S CHURTON STREET, SUITE 200, PO BOX 8181 HILLSBOROUGH, NORTH CAROLINA 27278 Telephone (919) 245 -2725 Fax (919) 644 -3332 T. Dwane Brinson, Director Memorandum To: Michael Talbert, Interim County Manager From: Dwane Brinson, Tax Administrator Date: April 16, 2014 Re: Chapel Hill Satellite Tax Office The Orange County Tax Office (hereinafter "tax office ") has a single location in Hillsborough, NC in the County's Gateway Center above Weaver Street Market. The Town of Chapel Hill, at its Town Hall, currently serves as an additional collection point for residents. However, no property tax assessment services are provided at the Chapel Hill location, a demand that has continued to grow over the years. This memorandum explains the proposal and scope of services to be provided as part of a proposed co- location agreement at Town Hall between Orange County and the Town of Chapel Hill. BACKGROUND In early 2013 Ken Pennoyer, Business Management Director for the Town of Chapel Hill, and I began conversations about offering property tax assessment services as a joint effort between the two local governments. At the time these conversations began, the Town had just been displaced from Town Hall and was considering an immediate short -term alternative for its first -floor services, including tax collections. Sites were visited and a rental survey was completed by staff to try and determine the best, suitable location for a full - service tax office in Chapel Hill. This process began with Mr. Frank Clifton, former Orange County Manager, and it eventually expanded to include all appropriate staff and managers once information had been gathered. As an end result, the Town and County agreed that the best option would be to co- locate at Town Hall in Chapel Hill. At the time this recommendation was made, Town staff was working with