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ATTACHMENT B <br /> DENR CONTRACT NO.5833 <br /> administrator. <br /> • Contract Extensions and Amendments—No-cost time extensions are possible but not guaranteed for <br /> grant contracts. Grantees seeking no-cost time extensions should submit a request for a time extension at <br /> least 60 days prior to the contract end date. The request for extension must indicate how long the grantee <br /> is seeking to extend the project and the reason that the extension is being requested(i.e.,why the project <br /> cannot be completed on time).Any request for an extension must include a new timeline listing revised <br /> project milestones and must include a new budget if budget changes are also being requested. <br /> • Reimbursement—Distribution of DEACS grants funds is on a reimbursement basis. Requests for <br /> reimbursement can only be made after the grantee has spent funds on the grant project. Reimbursement <br /> requests must be submitted electronically,must be submitted on letterhead,must include copies of <br /> invoices,and must include proof that the grantee has made payment. Proof of payment may include <br /> copies of cancelled checks or other financial reports showing that funds were spent. State and local sales <br /> taxes are not reimbursable,may not be counted towards expenditure requirements,and should be <br /> excluded from reimbursement requests. Payment of grant proceeds may be made by checks or electronic <br /> draft,and funds are usually distributed between 15 and 30 days after a reimbursement request is received <br /> and approved by DEACS. <br /> • Final 10 Percent of Funds—DEACS will continue to reimburse grantees until 90 percent of the grant <br /> award amount has been expended. The final 10 percent of grant funds will be held until an acceptable <br /> final grant report has been received and approved by DEACS. The final report must be received by the <br /> contract end-date. All final requests for reimbursement must be received within 45 days of the contract <br /> end-date or all unpaid grant funds will be forfeit. <br /> Revised Omber 2013 5 NCDENR <br />