Agenda - 05-08-2014 - 7f - Laserfiche WebLink

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35 estimated an implementation process of six months to complete the conversion to roll carts, including the bidding of the collection service and possible installation of a new service provider, and to execute a comprehensive community education and outreach program. A draft letter of intent is attached to move urban curbside recycling forward, including the purchase of roll carts, while an Interlocal Agreement is crafted. • The multi - family recycling collection service is proposed to be provided at the existing rate of $19 /year /household with services provided by County staff and equipment. • Each Town will apply for the state roll cart grants that could total up to $214,000 of the expected $1,043,000 cart purchase expense. The County will assist the Towns with the grant applications, but the Towns will be the applicants for their respective grants A procedure will be developed to allow the County to purchase the carts using any grant proceeds and County funds. The County will own, distribute, and maintain the roll carts for the Towns. • The County Attorney will draft the interim agreement in cooperation with each Town Attorney and each Manager to approve prior to holiday break. • The County and the Towns will proceed to finalize a new Interlocal Agreement (staff outline attached) as soon as possible in early 2014. The Chapel Hill Town Council conducted a work session on November 6, 2014 to discuss the recycling proposals received in response to its Request for Proposals for Recycling and Request for Proposals for Development of a Transfer Station. A power point of the presentation to the Town Council is attached. County and Town Managers is eager to solve the urban curbside recycling issue and to more forward again with county wide recycling and waste reduction programs and services. FINANCIAL IMPACT: Full financial impact of a new comprehensive Interlocal Agreement is not clear at this time and will depend on final decisions of the various Boards involved. The roll carts are expected to cost approximately $1,043,250, minus about $214,000 in municipal roll cart grants, plus debt service paid over 60 months. The cost of a newly bid weekly collection service is estimated at about $682,000 annually. The estimated annual fee for weekly curbside recycling per household is about $60 (or $5 /month). The Multi- family program is estimated at this time to remain at about $19 /year /unit (or $1.58 /month). The estimated annual fee for bi- weekly curbside recycling per household is about $50 (or $4.17 /month). RECOMMENDATION(S): The Manager recommends that the Board authorize: 1. The Manager to execute the attached Letter of Intent with the Towns of Chapel Hill, Carrboro and Hillsborough when approved by the Towns; 2. The County Attorney, working with the Town Attorneys, to prepare an interim agreement that would allow the County to proceed to expedite implementation of the roll carts and new collection service for the Urban Curbside Program with the objective being full implementation by July 1, 2014 and authorize the Manager to execute the agreement; and 3. The Manager to award the bid for the roll carts not to exceed $1,100,000.