Agenda - 05-08-2014 - 6l - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2014 Action Agenda Item No. 6 -1 SUBJECT: Renewal of Interlocal Agreement for Little River Park (Durham County) DEPARTMENT: Environment, Agriculture, Parks and Recreation (DEAPR) PUBLIC HEARING: (Y /N) No ATTACHMENTS: INFORMATION CONTACT: Proposed Revised Agreement David Stancil, 919 - 245 -2510 PURPOSE: To consider renewal of the interlocal agreement governing the operation, management and budgeting /financing for Little River Regional Park and Natural Area, a joint park with Durham County. BACKGROUND: In December 2005 Little River Regional Park and Natural Area was opened to the public as a joint initiative of Orange County and Durham County. The 391 -acre park is located along Guess Road and lies in both counties, with 155 acres and the park entry and public access in Orange County. An interlocal agreement was first created and signed in 2003 to govern the planning, budgeting, operation and maintenance of the park, which has been renewed on two occasions. Orange County continues to operate the park on behalf of the two counties. The current agreement expires on June 30, 2014. Staffs and attorneys from the two counties have worked to update the agreement and make minor revisions to the provisions within. The proposed revised agreement is attached. Other than minor wording changes, the only changes of note are in Section II (Budget) on page 3 of the agreement (see numbers at the bottom of the page), where language has been modified to allow the accumulation of donation and grant funds over multiple fiscal years. Under previous provisions, any such funds had to be expended in the fiscal year received. Many of the capital and operating needs of the park are not annual in nature, and would benefit from allowing funds to accrue over multiple years and be available for use as needed. Similar language was added to Section IV (Park Caretaker Residence) to allow rent for the caretaker house to accumulate for the same reasons. The duration of the agreement has also been revised to be five years (previously three). The draft agreement is also being considered by the Durham County Attorney and Durham County Board of Commissioners. The Durham County Board will consider the agreement at a May or early -June meeting. This would be a five -year agreement, needing renewal by June 2019.