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1 <br />ORD- 2014 -021 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 8, 2014 <br />Action Agenda <br />Item No. 6 -h <br />SUBJECT: Buckhorn- Mebane EDD Phase 2 Sewer Extension —Amendment of Design <br />Contract and Approval of Budget Amendment #7 -C <br />DEPARTMENT: Planning, Manager, Finance <br />and Administrative Services <br />PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1) Original Design Contract with Previous Craig Benedict, Planning, (919) 245 -2592 <br />Amendments Clarence Grier, Manager's Office and <br />2) Amendment Letter from Hobbs Finance and Administrative <br />Upchurch & Associates Services, (919) 245 -2453 <br />Paul Laughton, Finance and <br />Administrative Services, (919) 245- <br />2152 <br />Kevin Lindley, Planning, (919)245 -2583 <br />PURPOSE: To consider authorizing the Chair to sign an amendment to the design contract for <br />the Buckhorn Economic Development District (EDD) Phase 2 Sewer Extension Project and <br />approval of Budget Amendment #7 -C. <br />BACKGROUND: On September 6, 2012 the BOCC authorized funds to design the Buckhorn <br />EDD Phase 2 Sewer Extension project. This project was an amendment to the 2010 contract <br />for design of the Buckhorn Mebane EDD Phase 2 Utilities Project (see Attachment 1 - <br />Amendment 2). The project was conceived to connect the Efland sewer system (System) to the <br />City of Mebane sewer system. Once this project is complete, the City of Mebane will be taking <br />over operation of the System from Orange County, eliminating the County's annual cost for <br />maintenance and operation. <br />Hobbs Upchurch & Associates (HUA) is the design engineer for this project. As HUA began to <br />investigate the area through which the sewer lines would run between Efland and Mebane, it <br />became clear that there was an opportunity to incorporate gravity sewer in areas designated for <br />growth south of the railroad tracks and located generally along Mt. Willing Road and west along <br />West Ten Road. The project has evolved and grown in complexity over time, with input from <br />the City of Mebane as a major stakeholder, to include more gravity sewer and a gravity sewer <br />bore under the interstate. This has increased the complexity and scope of the design work and <br />led to this request for increased design funds. <br />The revised project scope, described in Attachment 2, includes an analysis undertaken to <br />determine how best to serve the economic development area through which the project will <br />pass, mainly between Gravelly Hill Middle School and the Mt. Willing Road interchange. This <br />