Agenda - 05-08-2014 - 6a - Laserfiche WebLink

Browse Search

14 1 $34,000 for owner, furniture, and site costs and $50,000 to OWASA. He asked if the bid had 2 come in at $650,000 where these additional funds would have come from. He asked if these 3 costs are just being included because the bid came in so low. 4 Jeff Thompson said the OWASA costs are fixed, and if the bid had come in higher or 5 lower, those costs would stay the same. He said if the bid had been higher, the Board would 6 have been asked to approve a budget amendment to complete the project. 7 Commissioner Dorosin said he does not feel that the information regarding the $50,000 8 cost was adequately presented to the Board of County Commissioners during their discussion 9 of this project. He asked if the $34,000 was another fixed cost or if it is being included because 10 the bid is so low. 11 Jeff Thompson said the kitchen equipment had been pulled out, with a plan to put it in 12 separate from the general contract. 13 Commissioner Dorosin questioned whether, if the lowest bid had been $600,000, and 14 the $50,000 was then added for OWASA, this $34,000 would have been added as well. 15 Jeff Thompson said this would have been added above that $650,000. 16 Michael Talbert said staff would have come back to ask for more funding. He said the 17 kitchen equipment was purposely taken out to know exactly what the bid was. He said the 18 OWASA costs are fixed costs for the owner, and these are not part of the bid, as it is not part of 19 what the construction crew has to pay. 20 Commissioner Dorosin said this just was not clear to him. 21 Michael Talbert said the project costs are for the whole project. He said he appreciated 22 the architect's pro bono services, and he feels it ended in a better product. 23 Commissioner Dorosin said this is very exciting, and he would support adding in 24 anything that would commit the Board up to the $650,000 that was committed. 25 Michael Talbert said that is the intent for the remaining $20,000 if it is not needed for 26 any contingencies. 27 Commissioner Gordon asked if staff could please review the figures since they seem to 28 add up to $660,000 instead of$650,000. 29 Jeff Thompson said he will look into this. 30 Commissioner Price asked about the start date. 31 Jeff Thompson said the goal would be to start in early May. 32 Commissioner McKee publicly thanked the architect and his firm for the work that has 33 been done, specifically to go back and do the re-design to make this project work. He said this 34 has been a long time coming. He said he is excited that the dirt is getting ready to be moved. 35 He supported Commissioner Dorosin's proposal that if this project comes in under $650,000 the 36 extra funds should be used to provide furnishings. 37 38 A motion was made by Commissioner Gordon, seconded by Commissioner Price to 39 award a bid to Riggs-Harrod Builders, Inc. of Durham, North Carolina in the amount of 40 $552,488 for the construction of the Rogers Eubanks Neighborhood Association Community 41 Center; authorize the Chair to sign the necessary paperwork upon final approval of the County 42 Attorney; and authorize the County Manager to execute change orders for the project up to the 43 project budget of$650,000. 44 45 Commissioner Rich asked for clarification about the figures for the project budget. 46 Commissioner Gordon said if the math is wrong, the extra $10,000 will come out of the 47 contingency, and the contingency amount would be $10,000 instead of$20,000. She noted that 48 it is okay to go up to the project budget of$650,000. 49 VOTE: UNANIMOUS 50