Agenda - 05-08-2014 - 6a - Laserfiche WebLink

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13 1 f. Application for North Carolina Education Lottery Proceeds for Chapel Hill — 2 Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment# 6- 3 B Related to CHCCS Capital Project Ordinances 4 The Board approved an application to the North Carolina Department of Public Instruction 5 (NCDPI) to release funds from the NC Education Lottery account related to FY 2013-14 debt 6 service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment 7 #6-B (amended School Capital Project Ordinances), contingent on the State's approval of the 8 application and authorize the Chair to sign. 9 g. Delegation of Property Tax Release/Refund Authority Based on North Carolina 10 General Statute (NCGS) NCGS 105-381 11 The Board considered delegation of authority as authorized under North Carolina General 12 Statute (NCGS) 105-381(b) and approved a resolution, which is incorporated by reference, 13 thereby allowing the Finance Officer to approve requests for release or refund of property taxes 14 less than one hundred dollars ($100.00). 15 h. Change in BOCC Regular Meeting Schedule for 2014 16 The Board approved one change in the County Commissioners' regular meeting calendar for 17 2014, adding a dinner meeting with the Board of Social Services for Tuesday, April 29 2014, 18 starting at 5:30 pm (prior to the 7:00 joint meeting with the school boards) at the Southern 19 Human Services Center, 2501 Homestead Road in Chapel Hill. 20 21 7. Regular Agenda 22 a. Rogers-Eubanks Neighborhood Association Community Center Construction 23 Bid Award 24 The Board considered awarding a bid to Riggs-Harrod Builders, Inc. of Durham, North 25 Carolina in the amount of$552,488 for the construction of the Rogers Eubanks Neighborhood 26 Association Community Center; authorizing the Chair to sign the necessary paperwork upon 27 final approval of the County Attorney; and authorizing the County Manager to execute change 28 orders for the project up to the project budget. 29 Jeff Thompson said this bid reflects a major re-design of the facility, allowing the project 30 to be constructed within the Board approved project budget. 31 Jeff Thompson said Patric Lebeau was present to provide an overview of the design to 32 the Board and answer any questions. 33 Patric Lebeau reviewed several image slides outlining the re-design changes. He said 34 the building footprint has changed very little, and the square footage and interior spaces and 35 functions have been retained. He said the site plan has shrunk and the building has been 36 pulled to the East to avoid some site work. He showed the ADA parking and basketball court, 37 and he reviewed the detailed floor plan slide. 38 He said the height and elevations have changed slightly, and the clear story has been 39 taken out. He said a small portico has been retained on the east side for the main entry. 40 Jeff Thompson said competitive bids from ten (10) firms were opened on March 13, 41 2014. He said after a period of review of the bid documents by County staff and the project 42 designer, Riggs-Harrod Builders, Inc. of Durham, NC was determined to be the lowest 43 responsive, responsible bidder for this project. He said should the Board of County 44 Commissioners award the bid, the projected construction period is eight (8) months. He said, 45 depending upon construction progress, management of unforeseen conditions and the facility 46 commissioning process, the center may be available before the end of the 2014 calendar year. 47 Chair Jacobs said the Board was glad to see their friends from the Rogers Road 48 community in attendance. 49 Commissioner Dorosin noted that the bid came in at $550,000, and he thought there 50 might be extra money, since the Board allocated $650,000. He said the financial impact lists