Agenda - 05-08-2014 - 6a - Laserfiche WebLink

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12 1 Commissioner Gordon said the timeframe is challenging to figure out, and she would 2 like to see the summary requested by Commissioner Dorosin. 3 Chair Jacobs noted that these are departments with privileged information, and their 4 records should not be subject to public consumption. 5 John Roberts said former manager Frank Clifton suggested in the past that the County 6 have some sort of record dump where the public could come in and peruse all of the County's 7 records. John Roberts said he was opposed to this, as it would require the review of millions of 8 documents and emails to select and exclude confidential and privileged information. 9 Chair Jacobs said he sent an article to Board of County Commissioners about the 10 increased resistance of local and state governments to provide information to the public. He 11 said he accepts that these are largely records that statutorily should not be available to the 12 public; however, he would like to err on the side of openness moving forward. 13 Commissioner Rich said she agrees. She said there are other states involved in open 14 data processes, and she would like to see the County think of some sort of open source 15 system. 16 Commissioner Pelissier suggested the flagging of items that could be open to the public. 17 Commissioner Dorosin said even if records are subject to confidentiality standards, he 18 did not see that in the contract with the vendor. 19 John Roberts said the vendors are covered by the general laws. 20 21 A motion was made by Commissioner Pelissier, seconded by Commissioner Price to 22 approve and authorize the Manager to sign the attached contract and any amendments as 23 necessary. 24 25 VOTE: UNANIMOUS 26 27 Chair Jacobs said, for those on the Strategic Communications Work Group, he heard 3 28 Commissioners express the desire for a proactive plan to work toward an open data plan to 29 strategize documents and make them available. He said the Board will defer conversations 30 about this until hearing the recommendations of the group that is working on strategic 31 communications. 32 Commissioner Gordon said she would like to make it clear that the Commissioners have 33 asked for information, and she would like consensus that staff will provide that information. 34 Commissioner Rich said the strategic communications group was the retreat group. 35 She asked if this group needs to be made official, and she said there was discussion about staff 36 members from different departments joining this group. 37 Michael Talbert said this process has begun internally with the team members outlined 38 by the example. He said all of the departments are doing their own information distribution, and 39 the team is working on a presentation for the Board on April 8th. He said this is being moved 40 forward as a staff initiative. 41 Commissioner Rich said she feels the Board needs to designate a specific committee at 42 some point. 43 Chair Jacobs said this can be incorporated into the process. 44 45 8. Reports 46 NONE 47 48 9. County Manager's Report 49 NONE 50