Agenda - 10-17-2006-9a - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 17, 2006 Action Agenda Item No. ~ - q. SUBJECT: Approval of Final Plans for CHCCS Elementary #10 DEPARTMENT: Manager/Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 10/11/06 LEDAHF Memo Rod Visser, 919-245-2308 Elementary #10 Site Plan Donna Dean Coffey, 919-245-2151 Elementary #10 Final Building Design PURPOSE: To review and approve final plans for the construction of Elementary School #10 in the Chapel Hill=Carrboro City School (CHCCS) system. BACKGROUND: At the June 27, 2006 regular meeting of the Orange County Commissioners, the Board reviewed and approved the project concept for the construction of CHCCS Elementary #10 on the northern portion of the Twin Creeks school/park campus near the intersection of Old NC 86 and Eubanks Road in Chapel Hill Township. Elementary #10 is being planned as a prototype using the same design (less a community gymnasium) that was used for Rashkis Elementary, which opened in August 2003. The designed size of the building is 90,229 square feet, which is consistent with the Elementary School Construction Standards approved by the Board of Commissioners in May 1996. The Board of Commissioners' "Policy on Planning and Funding School Capital Projects', adopted in November 2000, provides for school construction project approval in several phases. As noted above, BOCC conceptual approval for the project was provided in June 2006. The next phase, described in Section 6 of the policy, provides for the school system to advertise for construction bids following Board of Commissioner approval .of final plans for the project. If the BOCC provides that approval at this October 17 meeting, CHCCS will be able to solicit bids in November with an anticipated mid-December bid opening date. As reflected in the accompanying site and building design drawings, the final design of Elementary#10 is substantively unchanged from the prototype design endorsed by the BOCC in June 2006. Pursuant to a request from the BOCC to carefully review CHCCS' s contemplated project budget for Elementary #10, County staff asked Jeff Thompson, Executive Director of the Linked Economic Development and Affordable Housing Foundation (LEDAHF), to examine the project's anticipated hard costs (e.g. site preparation, construction, infrastructure) and soft costs (e.g. architectural, engineering, and development review fees) for conformance with the adopted school construction standards and for potential savings. LEDAHF is anon-profit agency previously retained by the County that has rendered excellent project and construction management services related to various County projects such as the SportsPlex acquisition and the development of two new senior centers. Mr. Thompson's analysis is provided in.the accompanying memo. Specific cost saving opportunities will be pursued in collaboration with