Minutes 03-06-2014 - Laserfiche WebLink

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further clarification. The message to residents who reached out to the tax office was to wait as the GIS Department had just been reorganized to the tax office. This period of abeyance would allow tax office staff to become acclimated to the Ordinance and prepare a revised implementation plan for review of the BOCC Dwane Brinson said once work is completed in the Orange Grove fire district, the plan is to move onto Cedar Grove. He referenced the following timeline: 2013 — Orange Grove 2014 — Cedar Grove, Caldwell, Efland 2015 — New Hope, Orange Rural, White Cross 2016 — Greater Chapel Hill, Southern Triangle, Damascus He said, with regard to public information for 2014, staff has opted for a direct approach with residents. He said there is a methodical approach to work through the fire districts and work directly with each resident affected by the ordinance. He said there have been a few directed public information efforts, which included the following: • Spoke at a community watch meeting with the Sheriff's Department in November, 2013 • Participated in three (3) fire chief meetings in 2013 • Prepared handouts and discussion materials for four tax office presentations Dwane Brinson referenced the color maps provided for the district. He said 20 percent of Orange Grove's total addresses were affected, and this was greater than was expected. He said, while working with Orange Grove, work was being done with the residents in que from the letter of August 2012. He said staff also responded to other requests from emergency responders who encountered situations during an emergency response call. Dwane Brinson said exhibit C shows the model that Orange Grove used to submit information, and the hope is that other fire districts will do the same. Dwane Brinson said he was asked to submit a letter from a resident of Orange Grove regarding his experience and the good that this addressing has done for his district; and this is in the packet. Commissioner Gordon thanked Dwane Brinson for this update. She said she would like to emphasize that citizens in the County don't have to do anything to be in compliance until contact is made with them. She said the previous information stated that there would be education in 2013, followed by compliance letters in 2014. She said it is important to let people know that this going to take longer than expected to implement. She suggested that staff develop a list of frequently asked questions to put on their website. Commissioner Gordon said it is important that the Commissioners know that compliance letters are going to be sent out in 2014, as staff will be working systematically with residents during that time. She said she has gotten some questions about this. Commissioner Price said she is impressed with what has been done, and she feels that putting the fire district in the bigger picture helps to lessen the fear. She said it is easier for residents to swallow this when they realize that it is for their own safety. She asked what residents can do to get ahead of the game. Dwane Brinson said exhibit b gives a list of other areas outside of Orange Grove where emergency responders and residents have brought critical issues to their attention. He said these are being worked on in the same process and in the timeliest manner possible. Tammy Walker said Teer Road is a state road that has been severed by water. She said the state addressed this by giving it two different state road numbers but still called both ends of it Teer Road. She said this has caused a lot of problems with 911. She said she has met with the County attorney and the state to get approval to call this East and West Teer