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2 <br /> construction documents could not be developed prior to receiving approval from NC DENR. <br /> The approval was received by the County in October 2013. <br /> Development of construction documents was started by HDR immediately following the receipt <br /> of permit modification approval. On February 17, 2014 the County advertised Bid Number 367- <br /> 293 for the construction project. A mandatory pre-bid conference was held on March 6, 2014 <br /> with County Staff and the design engineer in attendance. The meeting was held at the Solid <br /> Waste Administration office and a site walk was conducted following the meeting. Sealed bids <br /> were received by the County on March 25, 2014 with six companies submitting bids. <br /> Attachment 1 is the certified bid tabulation of the results. <br /> HDR reviewed the submitted bids for conformance with the bidding requirements, and T&K <br /> Construction, LLC out of Vinemont, AL was determined to be the lowest responsive, responsible <br /> bidder for this specialized construction project. To the base bid of$3,340,600 is added: <br /> Supply and Install Landfill Gas System Extensions $59,052 <br /> Supply and Install Landfill Gas System Boots $26,790 <br /> Leachate Collection System Cleaning and Videotaping $ 5,700 <br /> Total Construction Contract = $3,432,142 <br /> Below is the anticipated schedule for this project: <br /> Task Proposed End by Date <br /> Start Date <br /> BOCC Action: Orange County MSW Landfill Closure Bid April 15, 2014 April 15, 2014 <br /> Award <br /> Closure construction — substantial completion April 28, 2014 October 25, <br /> 2014 <br /> Project closeout—final completion October 25, November <br /> 2014 24, 2014 <br /> FINANCIAL IMPACT: Financing for the closure project was included in the Fiscal 2013/14 <br /> Capital Investment Plan and operating budget. The amount of $3,735,453 was appropriated <br /> from landfill reserves to fund closure construction. <br /> RECOMMENDATION(S): The Manager recommends that the Board: <br /> 1) Award the general construction bid to and approve the construction agreement with T&K <br /> Construction, LLC of Vinemont, AL in the amount of $3,432,142 for the construction <br /> associated with the closure of the Orange County MSW Landfill; <br /> 2) Authorize the Chair to sign the general construction agreement on behalf of the Board of <br /> County Commissioners, subject to final review by the County Attorney; and <br /> 3) Authorize the Manager to execute individual change orders within the limits of the <br /> Manager's authority ($250,000) up to the extent of the project budget. <br />