Agenda - 04-15-2014 - 6a - Laserfiche WebLink

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7 1 2 a. Report and Recommendations from the County and Town Managers 3 Regarding the Implementation of Improvements in the Historic Rogers Road 4 Neighborhood 5 The Board considered recommendations from the County and Town Managers 6 regarding Rogers Road Sewer and Community Outreach to implement improvements in the 7 Historic Rogers Road Neighborhood. 8 Michael Talbert said it is a nice step to finally be moving forward with this item. He went 9 through the various attachments included in the abstract. 10 He said there was a report given to the board on November 21 st that included the 11 recommendations from the task force, and these are included in the packet. He said one of 12 these recommendations was for the town and County managers to explore a collaborative 13 approach to making this work. He said the managers have met and are moving forward with 14 this, with the Board's approval, and the Town of Chapel Hill met on February 10th and approved 15 this in a resolution. He said the managers, including the Town of Carrboro, have approved 16 going forward with funding the engineering study for the Rogers Road sewer; and there is 17 agreement on the proportionate funding of 43 percent for the County, 43 percent for the town of 18 Chapel Hill, and 14 percent for Carrboro. He noted that this involves the 86 parcels that did not 19 have sewer when this process was started. 20 Michael Talbert reviewed the managers' recommendations as outlined below: 21 22 1. That the Cost associated with preliminary engineering for OWASA sewer infrastructure and 23 community outreach is shared 14% Carrboro, 43% Chapel Hill and 43% Orange County. 24 25 2. That the County contract with OWASA for a preliminary engineering estimate to provide 26 sewer to the 86 parcels identified by the Task Force not to exceed $130,000. The cost of the 27 preliminary engineering will be shared with the Town of Chapel Hill and the Town of Carrboro. 28 29 3. That the County participates in community outreach partnering with organizations such as 30 the Jackson Center and/or the Rogers Eubanks Neighborhood Association (RENA) to identify 31 action steps needed to provide sewer service to the Rogers Road Neighborhood and lay the 32 groundwork for a master plan for the development of the Rogers Road area (including the 33 Greene Tract), not to exceed $50,000. Carrboro, Chapel Hill and the County will share in the 34 cost of this outreach. 35 36 4. Consider a budget amendment of$77,400 (43% of$180,000) for the initial engineering and 37 community outreach expected to take 8-10 months to complete. 38 39 Michael Talbert said the preliminary report that OWASA will provide does not commit 40 the Board to future actions, nor does it jeopardize the EPA investigation. He said the estimates 41 of these costs do not put the Board in any type of commitment for future action. He said this 42 will move toward a firm number of engineering costs and a clear picture of where the project 43 could go. 44 He said there are a lot of changes going on with community development block grant 45 funds in North Carolina. He noted that Commissioner Dorosin alerted staff to the issue that the 46 state was holding a meeting regarding possible allocation of$25 million. He said the 47 information he described for the engineering study is part of the first steps in getting to the point 48 of applying for this grant. 49 He said two staff members attended the meeting on the 28th and he referenced the 50 steps outlined in the memo below: