Agenda - 04-15-2014 - 6a - Laserfiche WebLink

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4 1 Dwane Brinson said once work is completed in the Orange Grove fire district, the plan is 2 to move onto Cedar Grove. He referenced the following timeline: 3 2013 — Orange Grove 4 2014 — Cedar Grove, Caldwell, Efland 5 2015 — New Hope, Orange Rural, White Cross 6 2016 — Greater Chapel Hill, Southern Triangle, Damascus 7 8 He said, with regard to public information for 2014, staff has opted for a direct approach 9 with residents. He said there is a methodical approach to work through the fire districts and 10 work directly with each resident affected by the ordinance. He said there have been a few 11 directed public information efforts, which included the following: 12 • Spoke at a community watch meeting with the Sheriff's Department in November, 2013 13 • Participated in three (3) fire chief meetings in 2013 14 • Prepared handouts and discussion materials for four tax office presentations 15 16 Dwane Brinson referenced the color maps provided for the district. He said 20 percent 17 of Orange Grove's total addresses were affected, and this was greater than was expected. 18 He said, while working with Orange Grove, work was being done with the residents in 19 que from the letter of August 2012. He said staff also responded to other requests from 20 emergency responders who encountered situations during an emergency response call. 21 Dwane Brinson said exhibit C shows the model that Orange Grove used to submit 22 information, and the hope is that other fire districts will do the same. 23 Dwane Brinson said he was asked to submit a letter from a resident of Orange Grove 24 regarding his experience and the good that this addressing has done for his district; and this is 25 in the packet. 26 Commissioner Gordon thanked Dwane Brinson for this update. She said she would like 27 to emphasize that citizens in the County don't have to do anything to be in compliance until 28 contact is made with them. She said the previous information stated that there would be 29 education in 2013, followed by compliance letters in 2014. 30 She said it is important to let people know that this going to take longer than expected to 31 implement. She suggested that staff develop a list of frequently asked questions to put on their 32 website. 33 Commissioner Gordon said it is important that the Commissioners know that compliance 34 letters are going to be sent out in 2014, as staff will be working systematically with residents 35 during that time. She said she has gotten some questions about this. 36 Commissioner Price said she is impressed with what has been done, and she feels that 37 putting the fire district in the bigger picture helps to lessen the fear. She said it is easier for 38 residents to swallow this when they realize that it is for their own safety. She asked what 39 residents can do to get ahead of the game. 40 Dwane Brinson said exhibit b gives a list of other areas outside of Orange Grove where 41 emergency responders and residents have brought critical issues to their attention. He said 42 these are being worked on in the same process and in the timeliest manner possible. 43 Tammy Walker said Teer Road is a state road that has been severed by water. She 44 said the state addressed this by giving it two different state road numbers but still called both 45 ends of it Teer Road. She said this has caused a lot of problems with 911. She said she has 46 met with the County attorney and the state to get approval to call this East and West Teer 47 Road. She said this process just takes time to implement, and residents will have to be notified 48 that an address change is necessary. She said this same situation happened on Apple Mill 49 Road, and this will now be North and South Apple Mill Road.