Agenda - 04-15-2014 - 6a - Laserfiche WebLink

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3 1 4. Proclamations/ Resolutions/ Special Presentations 2 a. Address and Road Naming Ordinance Update 3 The Board received an update on the Road Naming and Addressing Ordinance. 4 This update was given by Dwane Brinson, the Tax Administrator. He introduced 5 Tammy Walker, the Land Records/GIS Manager, who was there to answer questions. 6 Dwane Brinson gave brief background on this issue. He said the Board formally 7 adopted a Road Naming and Addressing Ordinance in December, 2011, and a letter was 8 mailed to all affected residents on August 29, 2012. He said this letter explained the ordinance 9 requirements and it did not cite non-compliance. 10 He said a presentation was given to the Board on March 7, 2013 after the addressing 11 responsibilities were moved to the tax office. 12 Dwane Brinson said the issues identified last March are coming to fruition in greater 13 numbers than expected. He reviewed the following issues as outlined in the abstract: 14 15 Pervasive Issues Encountered in 2013 16 17 After adoption of the Ordinance, a letter was sent to Orange County residents in August, 18 2012 notifying them of the Ordinance requirements, and it provided information regarding 19 signage and posting of addresses. This caused residents to go out and purchase house 20 number signs, often from their local fire departments, prior to them being reviewed for 21 compliance. Once reviewed, the residents were notified of new house numbers to be in 22 compliance with the Ordinance. As a result, residents had to purchase a second sign with the 23 correct house numbers, except in the Orange Grove Fire Department. Orange Grove was able 24 to locate a chemical that would allow the removal of the numbers. 25 26 A second issue pertains to mobile home parks, a top priority identified in our implementation 27 plan. A mobile home park is defined by the tax office as at least three mobile homes on one 28 parcel, generally. It was quickly discovered that most mobile homes within mobile home parks 29 were addressed at the main road instead of the mobile home park road. Hypothetically, an 30 emergency responder would receive an emergency call for 102 Wide Branch Lane, unit 3, a 31 mobile home park. The only reference of said address was at the mobile home park entrance 32 on Wide Branch Lane. Once the emergency responder arrived at the mobile home park, no 33 identification could be located on any mobile home within the mobile home park. 34 The Ordinance does not permit such an addressing system as each mobile home within the 35 park must have identification on the lot itself, and the addresses must reference the road within 36 the mobile home park if the road is at least 75 feet in length rather than, for example only, Wide 37 Branch Lane. A collaborative approach was taken to remedy these issues once discovered. Tax 38 office staff, the Orange Grove fire chief and the mobile home park owner walked the entire park 39 on foot to identify issues. Subsequently, the parties involved developed an addressing system 40 that complied with the Ordinance. After a collaborative plan was agreed upon, the tax office 41 mailed formal notification letters to the owner(s) and the addressing system was established. 42 43 As a final example of large-scale issues encountered in 2013, it was discovered that, after GIS 44 was moved under the tax office, a great number of residents were essentially queued as a 45 result of the letter mailed in August, 2012. Residents had received a letter explaining the 46 Ordinance and its requirements, which prompted thousands of calls into county offices for 47 further clarification. The message to residents who reached out to the tax office was to wait as 48 the GIS Department had just been reorganized to the tax office. This period of abeyance would 49 allow tax office staff to become acclimated to the Ordinance and prepare a revised 50 implementation plan for review of the BOCC