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7 <br /> Attachment C <br /> BOCC/Clerk's Office Communication Information 2014 <br /> Headcount— <br /> The Deputy Clerk/information Specialist position duties are split into about 33%each for three <br /> primary tasks. Deputy Clerk,webmaster and communications. Each utilizes a technology <br /> background. <br /> Communication Duties— <br /> • Write news releases, including publicizing opportunities on BOCC advisory boards and <br /> commissions <br /> • Distribute agenda and overview of BOCC meeting before the meeting <br /> • Create and distribute a short summary of BOCC meeting actions after the meeting <br /> • Maintain high level areas of the Orange County website (One of three County employees with <br /> full update authority) Respond to webmaster emails <br /> • Maintain online public meeting calendars <br /> • Interact with Granicus on streaming video issues <br /> • Serve as alternate PIO in the absence of the Public Affairs Officer(for primary duties) <br /> • Serve as the alternate PIO during times of emergency and disaster. The PIO position for the EOC <br /> tends to be on 12 hour shifts <br /> • Photograph various County events <br /> • Serve on Council of Webmasters(internal to Orange County Government) <br /> • Serve on Orange County Communicators Workgroup(external with towns and other agencies) <br /> Projects— <br /> • Website redesign project, helped to guide individual departments to update or remove out of <br /> date content, helped to prepare the bid parameters for vendors. Reviewed and removed <br /> around 3,000 web files in preparation of transition. <br /> • Design of BOCC meeting chambers tech room and space for studio <br /> • Moving TWC head-in from Chapel Hill to Hillsborough <br /> • Monitor Orange County social media sites to maintain standards including policy compliance <br /> and use of disclaimer created with the Attorney's Office. <br /> • Maintain and check-out ADA hearing assistance/translation equipment. <br /> • Communicating with employees during emergency/security event <br /> Services provided for BOCC/Clerk by Public Affairs— <br /> • Provide boards and commissions vacancies on digital message monitors <br /> • Assist with special events <br /> • Business Cards <br /> • Create news releases as requested by BOCC <br />