Minutes 01-23-2014 - Laserfiche WebLink

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does not have an estimate for this. He said this event will require about a half a year of activity for the event planner to pull everything together, make it happen, and close it out. Commissioner Rich asked who would be responsible for getting sponsorships. Dave Stancil said the proposed event planner would be responsible for this. Commissioner McKee referred to page 3 regarding upgrades to Blackwood Farm and said he feels that the $9,500 figure is extremely low. Jeff Thompson said there is no storm water permit issue unless more than 20,000 feet of gravel are scraped. He said it is assumed that his staff will put the gravel down. Commissioner McKee asked what trucks will be used to spread gravel. Jeff Thompson said the gravel will include 10 tandem loads for 19,000 square feet of surface gravel. He said this has been done before and it would be for vendor parking only. He said the electrical upgrade is really just updating the existing the electrical service on the farmstead. Commissioner McKee asked how everything else would be powered. Jeff Thompson said this would be done with 20kv generators from a rental vendor with power distribution for the agriculture site, the midway, and the farmstead site. Commissioner Gordon asked about the hours for the event planner and whether this position would be half or full time. Jeff Thompson said it is a 6 month commitment, and it would be a part time position. Dave Stancil said this would be negotiated as part of the contract, which could be based on either hours or the end product. He said this is not known yet. Commissioner Gordon said this impacts what the staff time will be. Dave Stancil said there will be a better idea of this framework after the solicitation process. Commissioner Pelissier asked about the possible installation of a fire hydrant and the cost of extending a water line to do this. Dave Stancil said there is water service to the house, and there is a 4 acre pond on the property. He said the fire marshal indicated that this could be used as a water supply, and a fire hydrant would not be needed. He said he does not have costs for a fire hydrant. Commissioner Price noted that there were people at the community meeting who volunteered to help with the event. Commissioner McKee referred to the pond as a source of water supply. He asked if this would require a fire truck to be on site for the event. He is concerned about the difficulty of egress and entrance. Dave Stancil said he has not talked with the fire departments yet, but the fire marshal said he would evaluate this, if and when this event goes forward. He said the driveway does have some limitation, and a fire truck would be the biggest vehicle that could be accommodated. Commissioner McKee noted that the cost projection is $187,000, and he asked for the cost figure from the last work session. Jeff Thompson said it was $250,000 because the site had not been collapsed. Commissioner Dorosin said the event planner would likely be part-time in the beginning and then grow to full time as the event gets closer. PUBLIC COMMENT Mark Marcoplos said he is pro fair, and he feels it would be a great celebration of the County's businesses, agriculture, history, and culture. He said it would be a great celebration for the schools. He said it would be fun, and he feels the budget looks doable.