Minutes 01-23-2014 - Laserfiche WebLink

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Agreement Award with Freelon Group Architects for Primary Phase Public Input Facilitation and Branch Programming The Board received an update on the Southern Library siting criteria process; considered awarding a professional services agreement to Freelon Group Architects of Durham, NC in an amount not-to-exceed $29,500 for the facilitation of the 120 Brewer Lane Site Primary Phase Public Input facilitation and southern branch programming; and considered authorizing the Manager to execute the necessary paperwork upon final approval of the County Attorney. Lucinda Munger said, at the November 5th meeting, the Board authorized staff to continue the preliminary due diligence phase and begin the primary public input phase for the assigned Brewer Lane site. She said staff then issued a Request for Qualifications (RFQ) for a professional services firm to facilitate the primary phase. She said nine proposals were submitted; five were chosen for interviews; and it was the unanimous decision of the panel to award the contract to the Freelon Group of Durham, NC. She asked that the Board award a professional services contract to the Freelon Group in an amount not to exceed $29,500. She also asked the manager to execute the paperwork for this contract upon final approval by the County Attorney. She reviewed the timeline actions included in the abstract. Kathryn Taylor from the Freelon Group made a brief presentation. She said the Freelon Group is an architectural firm based in Durham; however the company works on a national level, focusing on libraries, cultural centers and museums. She said this project and process will include a series of public engagement meetings and staff meetings to find out the priorities of this branch. This information will be used to come up with a preliminary program. She said this program will be conceptual, but it will consist of the basic building blocks for whichever site is selected. Chair Jacobs stepped away. Commissioner McKee asked if there were any members of the public who wished to speak. A motion was made by Commissioner Price, seconded by Commissioner Pelissier to: 1) Receive an update regarding the Southern Library siting criteria process; 2) Award a professional services agreement to Freelon Group Architects of Durham, NC in an amount not-to-exceed $29,500 for the facilitation of the 120 Brewer Lane Site Primary Phase Pubic Input facilitation and southern branch programming; and 3) Authorize the Manager to execute the necessary paperwork upon final approval of the County Attorney. VOTE: UNANIMOUS Chair Jacobs asked if there are any scheduled dates yet for the public input meetings. KathrynTaylor said these are not set yet. She said there will be meetings with staff to get visions from the library side before engaging in the first public meetings. Chair Jacobs asked her to coordinate with the Clerk to make sure these meetings do not conflict with the Board of County Commissioners meetings. Commissioner Rich suggested that these meetings be held in or around Carrboro. b. Rural Recycling Service District Implementation Planning