ORD-2014-014 Application for NC Education Lottery Proceeds for Chapel Hill – Carrboro City Schools

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f. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools ( CHCCS) and Conti ngent Approval of Budget Amendment # 6- B Related to CHCCS Capital Project Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2013 -14 debt service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment #6 -B (amended School Capital Project Ordinances), contingent on the State's approval of the application and authorize the Chair to sign. 9. Delegation of Property Tax Release /Refund Authority Based on North Carolina General Statute (NCGS) NCGS 105 -381 The Board considered delegation of authority as authorized under North Carolina General Statute (NCGS) 105- 381(b) and approved a resolution, which is incorporated by reference, thereby allowing the Finance Officer to approve requests for release or refund of property taxes less than one hundred dollars ($100.00). h. Change in BOCC Regular Meeting Schedule for 2014 The Board approved one change in the County Commissioners' regular meeting calendar for 2014, adding a dinner meeting with the Board of Social Services for Tuesday, April 29 2014, starting at 5:30 pm (prior to the 7:00 joint meeting with the school boards) at the Southern Human Services Center, 2501 Homestead Road in Chapel Hill. 7. Regular Agenda a. Rogers- Eubanks Neighborhood Association Community Center Construction Bid Award The Board considered awarding a bid to Riggs- Harrod Builders, Inc. of Durham, North Carolina in the amount of $552,488 for the construction of the Rogers Eubanks Neighborhood Association Community Center; authorizing the Chair to sign the necessary paperwork upon final approval of the County Attorney; and authorizing the County Manager to execute change orders for the project up to the project budget. Jeff Thompson said this bid reflects a major re- design of the facility, allowing the project to be constructed within the Board approved project budget. Jeff Thompson said Patric Lebeau was present to provide an overview of the design to the Board and answer any questions. Patric Lebeau reviewed several image slides outlining the re- design changes. He said the building footprint has changed very little, and the square footage and interior spaces and functions have been retained. He said the site plan has shrunk and the building has been pulled to the East to avoid some site work. He showed the ADA parking and basketball court, and he reviewed the detailed floor plan slide. He said the height and elevations have changed slightly, and the clear story has been taken out. He said a small portico has been retained on the east side for the main entry. Jeff Thompson said competitive bids from ten (10) firms were opened on March 13, 2014. He said after a period of review of the bid documents by County staff and the project designer, Riggs- Harrod Builders, Inc. of Durham, NC was determined to be the lowest responsive, responsible bidder for this project. He said should the Board of County Commissioners award the bid, the projected construction period is eight (8) months. He said, depending upon construction progress, management of unforeseen conditions and the facility commissioning process, the center may be available before the end of the 2014 calendar year. Chair Jacobs said the Board was glad to see their friends from the Rogers Road community in attendance. Commissioner Dorosin noted that the bid came in at $550,000, and he thought there might be extra money, since the Board allocated $650,000. He said the financial impact lists