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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 1, 2014 <br /> Action Agenda <br /> Item No. 7-a <br /> SUBJECT: Rogers-Eubanks Neighborhood Association Community Center Construction <br /> Bid Award <br /> DEPARTMENT: Asset Management Services, PUBLIC HEARING: (Y/N) No <br /> Finance and Administrative <br /> Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1) Presentation Jeff Thompson, (919) 245-2658 <br /> 2) Certified Bid Tabulation Clarence Grier, (919) 245-2453 <br /> 3) Construction Agreement David Cannell, (919) 245-2651 <br /> PURPOSE: To: <br /> 1) Award a bid to Riggs-Harrod Builders, Inc. of Durham, North Carolina in the amount of <br /> $552,488 for the construction of the Rogers Eubanks Neighborhood Association <br /> Community Center; <br /> 2) Authorize the Chair to sign the necessary paperwork upon final approval of the County <br /> Attorney; and <br /> 3) Authorize the County Manager to execute change orders for the project up to the project <br /> budget. <br /> BACKGROUND: On April 9, 2013 the Board approved schematic plans and authorized the <br /> Manager to generate construction documents, solicit bids and award the construction bid for the <br /> Rogers Eubanks Neighborhood Association ("RENA") Community Center up to the authorized <br /> budget of $650,000 during the summer break. <br /> On September 17, 2013 Orange County held a public bid opening for the RENA Community <br /> Center. Seven firms submitted bids that were all substantially over budget. <br /> Patric LeBeau, the project designer with Perkins + Will, worked closely with County staff to <br /> complete a full re-design of the project that could be constructed within the FY2012-13 Board <br /> appropriated capital project budget. <br /> The design maintains the facility's 4,000 square feet while incorporating more standard <br /> architectural and engineering features. These standard elements maintain a durable, reliable, <br /> useful facility while lowering construction costs. Significant re-designed elements include: 1) a <br /> more efficient and compact site that eliminates site work; 2) a more conventional structure and <br />