Agenda - 04-01-2014 - 6a - Laserfiche WebLink

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23 1 Dave Stancil said this would be negotiated as part of the contract, which could be based 2 on either hours or the end product. He said this is not known yet. 3 Commissioner Gordon said this impacts what the staff time will be. 4 Dave Stancil said there will be a better idea of this framework after the solicitation 5 process. 6 Commissioner Pelissier asked about the possible installation of a fire hydrant and the 7 cost of extending a water line to do this. 8 Dave Stancil said there is water service to the house, and there is a 4 acre pond on the 9 property. He said the fire marshal indicated that this could be used as a water supply, and a 10 fire hydrant would not be needed. He said he does not have costs for a fire hydrant. 11 Commissioner Price noted that there were people at the community meeting who 12 volunteered to help with the event. 13 Commissioner McKee referred to the pond as a source of water supply. He asked if this 14 would require a fire truck to be on site for the event. He is concerned about the difficulty of 15 egress and entrance. 16 Dave Stancil said he has not talked with the fire departments yet, but the fire marshal 17 said he would evaluate this, if and when this event goes forward. He said the driveway does 18 have some limitation, and a fire truck would be the biggest vehicle that could be 19 accommodated. 20 Commissioner McKee noted that the cost projection is $187,000, and he asked for the 21 cost figure from the last work session. 22 Jeff Thompson said it was $250,000 because the site had not been collapsed. 23 Commissioner Dorosin said the event planner would likely be part-time in the beginning 24 and then grow to full time as the event gets closer. 25 26 PUBLIC COMMENT 27 Mark Marcoplos said he is pro fair, and he feels it would be a great celebration of the 28 County's businesses, agriculture, history, and culture. He said it would be a great celebration 29 for the schools. He said it would be fun, and he feels the budget looks doable. 30 Mark Chilton said he agreed with Mark Marcoplos, and he feels this is a great idea. He 31 said this is an opportunity to showcase the local food and value added stuff being produced by 32 the County. He feels it would be more successful than the figures show, and people would be 33 drawn to it. 34 Dave Stancil said the proposed budget with cost on November 12th was $142,000, with 35 another $42,000 in contingencies. He said there has been some refinement to this. 36 Commissioner Rich noted that the abstract says the Visitor's Bureau is committing 37 $10,000, but that is not what happened. She said the notes from that meeting show that the 38 $10,000 would only be available after the event shows it is a viable fair. 39 Laurie Paoceilli said there was a lot of circular conversation. She said the Visitors 40 Bureau is in the events support business, and it seemed fair to many to support the idea of a 41 County fair. She said the conversation got caught up with the realization that there was not 42 enough information about this event yet to financially support it at this time. She said if the 43 Board of County Commissioners vetted this and thought it was a viable event then it is her 44 opinion that there would be a vote to support using that $10,000. 45 Commissioner Rich asked Margaret Cannell, Executive Director of the Hillsborough 46 Chamber of Commerce and producer of Hogg Day, to come up. She asked how much time 47 Margaret Cannell spent on Hogg Day. 48 Margaret Cannell said this would require a minimum of 6 months of full time work since 49 it is a larger event. She said this takes a lot more time and dedication than the Board may