Agenda - 04-01-2014 - 6a - Laserfiche WebLink

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22 1 cat Authorize solicitation and hiring of professional events planner to coordinate fundraising, 2 volunteers and fair planning/management. 3 4 Manager's Recommendation 5 cat Receive and discuss the follow-up information and either: 6 A. Direct staff to move forward with creation of County Fair for Spring 2015, and agree to 7 include funding in FY 2014-15 budget and CIP; or 8 B. Direct staff not to move forward with the County Fair project. 9 10 Jeff Thompson reviewed the schematic from page 8 of the packet. He said the working 11 group recommends viewing these financial assumptions in a balance neutral format. He said 12 this means looking equally at expenses and the generation of funds. 13 He said the financial information assumes a modest midway. He said the midway is 14 planned for the 1.3 acre area in the northeast corner of the map, but if the midway were not to 15 occur, then that cost would not be included. 16 17 Commissioner Dorosin said after the Board's last work session, the group took the cost 18 concerns to heart, and work was done to address this and do the event in a revenue neutral 19 fashion. He said the intent is to recoup the cost of an event planner as well. 20 He said this event is designed to celebrate the County. He said the meetings reflect the 21 diversity of people interested in this project, and this was inspiring to him. He said concerns 22 about Hogg Days are no longer an issue. He emphasized that there is not currently an event 23 for the entire County. He said the fair will focus on and highlight local events organized by local 24 people. 25 Commissioner Price said another goal is to help promote local businesses, as well as 26 the County. She said the County needs to do more community building, and this will help with 27 that. 28 Commissioner Pelissier said the report does not tell how much future staff time is 29 anticipated for this event. 30 Dave Stancil said this is hard to answer. He said even with an event planner, there 31 would need to be a liaison from a number of different departments to develop the activity. He 32 does not have an estimate for this. He said this event will require about a half a year of activity 33 for the event planner to pull everything together, make it happen, and close it out. 34 Commissioner Rich asked who would be responsible for getting sponsorships. 35 Dave Stancil said the proposed event planner would be responsible for this. 36 Commissioner McKee referred to page 3 regarding upgrades to Blackwood Farm and 37 said he feels that the $9,500 figure is extremely low. 38 Jeff Thompson said there is no storm water permit issue unless more than 20,000 feet 39 of gravel are scraped. He said it is assumed that his staff will put the gravel down. 40 Commissioner McKee asked what trucks will be used to spread gravel. 41 Jeff Thompson said the gravel will include 10 tandem loads for 19,000 square feet of 42 surface gravel. He said this has been done before and it would be for vendor parking only. He 43 said the electrical upgrade is really just updating the existing the electrical service on the 44 farmstead. 45 Commissioner McKee asked how everything else would be powered. 46 Jeff Thompson said this would be done with 20kv generators from a rental vendor with 47 power distribution for the agriculture site, the midway, and the farmstead site. 48 Commissioner Gordon asked about the hours for the event planner and whether this 49 position would be half or full time. 50 Jeff Thompson said it is a 6 month commitment, and it would be a part time position.