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21 <br /> 1 The Board received a report back to the Board on questions and follow-up information <br /> 2 requested at the November 12, 2013 work session on the County Fair Working Group report <br /> 3 and considered moving forward with the creation of a County Fair for the Spring of 2015, <br /> 4 including the County Fair in the Fiscal 2014/2015 Annual Budget, estimated to be between <br /> 5 $187,380 and $243,594, and including improvements to the Blackwood Farm Project. <br /> 6 <br /> 7 Dave Stancil presented the following PowerPoint slides: <br /> 8 <br /> 9 Potential Orange County Fair Follow-up Report <br /> 10 Background <br /> 11 cat Working Group Charged 6/18/2013 <br /> 12 cat Meetings July-November, 10/30/2013 Information-Sharing Session <br /> 13 cQ Report 11/12/2013 <br /> 14 cat Board asked for follow-up information <br /> 15 Recommended Fair <br /> 16 cQ Spring 2015 <br /> 17 cQ Friday-Saturday ("soft" Thursday night?) <br /> 18 cQ Friday—schools? <br /> 19 cat Blackwood Farm Park <br /> 20 cat Evaluate after first run whether spring or fall <br /> 21 Themes: <br /> 22 e,3 Agriculture, local foods and restaurants <br /> 23 e,3 Arts and local artists <br /> 24 e,3 Diverse history <br /> 25 e,3 Education and youth <br /> 26 e,3 Live music, Games <br /> 27 e,3 Economic Development <br /> 28 Economic Development <br /> 29 cat Primary audience is ALL County residents <br /> 30 cat Event could draw from surrounding areas <br /> 31 cat Spinoff sales and income for local businesses <br /> 32 <br /> 33 Dave Stancil reviewed maps of the proposed parking areas and the fair layout. He said <br /> 34 the livestock events would be demonstration focused, rather than competitions. He said efforts <br /> 35 will be made to encourage local food trucks and local restaurants to participate. <br /> 36 Jeff Thompson continued the presentation and reviewed the following slides: <br /> 37 <br /> 38 Revenue and Costs <br /> 39 cat First-time event— difficult to project revenues/costs <br /> 40 cat General Budget Estimate: $189,000 revenues; ca $187,000 costs + 30% contingency of <br /> 41 $56,000 (= up to $243,000) <br /> 42 cat Proposed Events Planner would fundraise and manage revenues/costs. Costs do not <br /> 43 include county staff time. <br /> 44 cat Includes proposed funding from Visitors Bureau and General Fund (contingency/stop- <br /> 45 loss) <br /> 46 cat Around $9,500 in capital improvements to Blackwood Farm Park needed in FY 14-15 <br /> 47 Cost/ Revenue Estimates <br /> 48 cat Working Group Suggestions <br /> 49 cQ Receive and discuss the report and projected budget <br />