Agenda - 04-01-2014 - 6a - Laserfiche WebLink

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12 1 assigned Brewer Lane site. She said staff then issued a Request for Qualifications (RFQ) for a 2 professional services firm to facilitate the primary phase. She said nine proposals were 3 submitted; five were chosen for interviews; and it was the unanimous decision of the panel to 4 award the contract to the Freelon Group of Durham, NC. She asked that the Board award a 5 professional services contract to the Freelon Group in an amount not to exceed $29,500. She 6 also asked the manager to execute the paperwork for this contract upon final approval by the 7 County Attorney. 8 She reviewed the timeline actions included in the abstract. 9 Kathryn Taylor from the Freelon Group made a brief presentation. She said the Freelon 10 Group is an architectural firm based in Durham; however the company works on a national 11 level, focusing on libraries, cultural centers and museums. 12 She said this project and process will include a series of public engagement meetings 13 and staff meetings to find out the priorities of this branch. This information will be used to come 14 up with a preliminary program. She said this program will be conceptual, but it will consist of 15 the basic building blocks for whichever site is selected. 16 Chair Jacobs stepped away. 17 Commissioner McKee asked if there were any members of the public who wished to 18 speak. 19 20 A motion was made by Commissioner Price, seconded by Commissioner Pelissier to: 21 1) Receive an update regarding the Southern Library siting criteria process; 22 2) Award a professional services agreement to Freelon Group Architects of Durham, NC in 23 an amount not-to-exceed $29,500 for the facilitation of the 120 Brewer Lane Site Primary 24 Phase Pubic Input facilitation and southern branch programming; and 25 3) Authorize the Manager to execute the necessary paperwork upon final approval of the 26 County Attorney. 27 28 VOTE: UNANIMOUS 29 30 Chair Jacobs asked if there are any scheduled dates yet for the public input meetings. 31 KathrynTaylor said these are not set yet. She said there will be meetings with staff to 32 get visions from the library side before engaging in the first public meetings. 33 Chair Jacobs asked her to coordinate with the Clerk to make sure these meetings do 34 not conflict with the Board of County Commissioners meetings. 35 Commissioner Rich suggested that these meetings be held in or around Carrboro. 36 37 b. Rural Recycling Service District Implementation Planning 38 The Board reviewed and considered authorizing a plan for creation and implementation 39 of a Solid Waste Collection and Disposal District for recycling in unincorporated Orange County 40 and provided direction to staff. 41 Gayle Wilson said the Board of County Commissioners has explored various options of 42 replacing the 3-r fee over the past year. He said this was precipitated by the elimination of the 43 rural 3-r fee previously assessed for rural curbside recycling services. He noted that this fee 44 was $38 per household. He said in December the Board had expressed interest in the 45 establishment of a service district to replace the lost 3-r funding. He said the Board had also 46 acknowledged that the time to act on this was limited. 47 Gayle Wilson said the Board requested that staff return with an implementation plan for 48 proceeding toward the establishment of a service district. He said this requires a public 49 hearing; notices to be sent to all property owners within the proposed district; a report including 50 information on the proposed district to be filed in the clerk's office; the conducting of a public