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(-,q Premature to come up with hard revenues/costs <br /> (-,q Range shown reflects variety of options <br /> (-,q Both costs and revenues tied to the scale of the event <br /> (-,q Scale (costs) and revenues linked together <br /> (-,q Large contingency due to first time / uncertainty <br /> Cost/ Revenue Estimates (Chart) <br /> Conceptual Budget <br /> (-,q Use as a planning tool <br /> (-,q "Living" document <br /> c�3 study, editing, project planning, cost validation, funding <br /> (-,q Should establish expectation of$185-200K minimum cost <br /> (-,q Multiple potential revenue sources <br /> (-,q Large cost drivers: <br /> c�3 Site access, environmental impact, site infrastructure, portable infrastructure <br /> Goal <br /> (-,q Be Cost/Revenue-neutral by year 3 (2017) <br /> (-,q By year 1 if possible <br /> Blackwood Farm (map) <br /> Aerial Map <br /> Festival Map <br /> Strategic Plan Committee <br /> (-,q Create "Coordinating Committee for County Fair" <br /> (-,q Core group of organizations, interested parties and persons with expertise <br /> (-,q Allow flexibility for others to join as identified <br /> (-,q Should develop strategic plan for 2015 Fair <br /> c�3 Initial plan and budget expectations for FY 14-15 (March 2014) <br /> c�3 Detailed plan and management structure with three-year financial plan <br /> Important Notes <br /> (-,q Important to coordinate with other events, livestock owners etc. <br /> (-,q Visitor's Bureau funding assistance <br /> (-,q Blackwood Farm — move up part of CIP? <br /> (-,q Need strong volunteer base <br /> Recommendations <br /> (-,q Receive and discuss the report <br /> (-,q Identify any needed further information <br /> (-,q Consider whether to appoint Strategic Plan group (Coordinating Committee) in January <br /> (-,q If yes, ask Working Group to develop draft charge, scope of work and timeframe? <br /> (-,q Instruct Clerk to the Board on solicitation of potential appointments <br /> Dave Stancil said Blackwood Farm was chosen as it is near the population center of <br /> the County and it is between Chapel Hill and Hillsborough. <br />