Minutes 11-12-2013 - Laserfiche WebLink

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Commissioner Gordon asked about page 26-27 and the Eurosport Soccer Center parking lot repair. She asked if this large dollar amount for the cost is correct. Staff could not answer that question at this time. Commissioner Gordon questioned why buildings that are not very old would need to have their HVAC systems replaced. Pete Dominico said HVAC units are shown to have an expectant life of 15 years. He said this is a 10 year capital plan, so any building that is greater than 5 years old will have a replacement in this plan. Pete Dominico said there are varying levels of definition in a capital plan. He said the information in front of them is actuarial, and it takes everything into account. He said this plan did not get down to designer specifics or what originally went into the buildings. He said this is a general, apples to apples comparison of each building in order to allow for a cost analysis. He said ECS does not say that the CIP should be based on this. He said there might have been an error in the Eurosport Parking lot number, or this could be the correct number to completely replace the parking lot. He said the option of doing maintenance or spot repairs is not accounted for in these tables. He said these numbers are a very broad guide to determine which buildings are stressed. Commissioner Gordon said there are a lot of old buildings in the County which needed renovations, but she did not expect to see such high dollar requirements for the newer buildings. Pete Dominico clarified that the costs listed are to replace items, and there is no consideration of a simple repair cost. Commissioner Gordon said she wants to underscore the fact that the programming at the Southern Human Services Center needs to be examined, and then the appropriate construction to provide more services there needs to be completed. Commissioner Pelissier asked if there is a policy for storage that will encourage staff and will save on the costs of buildings. Wayne Fenton said this has not been developed yet, but it is one of the items being discussed, and there is movement in that direction. Jeff Thompson said there is a converging basket of record retention requirements and different departments have different time frames. He said this makes it difficult. He said electronic record retention is supposed to solve some of this, but that also has different regulations. Commissioner Pelissier said this was a very useful report, and the analysis was very helpful for her to see. Commissioner Pelissier said aging space needs is an area that has not been addressed. She asked if there are methods to estimate what kind of increased space may be needed for the aging population. Jeff Thompson said information was gathered from every department regarding regular service delivery to the aging population as time goes on. He said this is affecting everyone. He said conversations have taken place about how to use this expertise to make long range space plans for the general older population. Chair Jacobs asked if there is a formula or mechanism for recording all of the different types of storage needs in order to gain an idea of short and long term needs in each department. Jeff Thompson said that mechanism does not exist now, but things are moving in that direction. Chair Jacobs asked about the next steps for the Board.