Minutes 11-12-2013 - Laserfiche WebLink

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Pete Dominico said the County as a whole is not far off in efficiency, though there are a few individual buildings that are off. He said there were repeated requests for break rooms and group space, and there are some areas that have inefficient storage use He said the general administrative office facilities would be considered class B and class C offices. He said these are all very nice spaces that are classified as class B because they lack marble, granite and extravagant bathrooms. He said there are some assets that do not have good commercially available rates, such as the courthouse, jails, and maintenance facilities. He said a different analysis was done on these instead of a square foot rental rate. He said this was done to determine a more accurate book value. Wayne Fenton reviewed a circle graphic slide on stressed assets and resource priorities. He said the goal was to see where uses can be improved to create the highest and best value. He said the overlapping circles indicate areas where there is stress from a physical assessment standpoint as well as the appropriateness of use. Wayne Fenton reviewed the market value numbers from the table on page 43 of the abstract. He said the Environmental and Agricultural Center (EAC) was the most stressed. He said the original design of the building did not allow for much natural daylight, and the HVAC system was not designed to heat and cool the building as it is currently laid out. Jeff Thompson pointed out the market rental cost column on the chart, as related to the square foot rate. He said the only building that falls into the stress category is the EAC. He said this building is costing the County $11 per square foot, and the rental market value is only $7-10 per square foot. Wayne Fenton said there are assumptions, which are needed for taxes. He said if an assessment is erroneous, it does not make the model more or less valid. The individual assessments can be modified if necessary. Commissioner McKee asked for an explanation of the annual costs per square foot. Pete Dominico said this is the maintenance cost and the estimated depreciation. Commissioner McKee asked what the cost of the rental space would include. Pete Dominico said this is full service and would be all inclusive. He said this is why some were estimated, in order to provide an apples to apples comparison. Commissioner Gordon asked for clarification of stressed assets on page 43. Pete Dominico said there were none in that category. Commissioner Gordon referred to bullet 6 on page 5. She asked what this means and if there will be an adopted intent. Jeff Thompson said the intent is to inform the discussion in preparation for the CIP process. He said the CIP is being submitted to finance in December, and the Board's discussion and recommendations will help focus the staff's work in the CIP Process. Commissioner Gordon questioned the adoption of projects prior to the annual CIP process. However she said if this is just a definition of priorities, then that would be helpful. She referred to the bottom of page 6 and asked if the areas that were not part of the space study have been listed. Jeff Thompson said no. Commissioner Gordon referred to table 4 on page 23 and said asked for an explanation of the meanings of the columns. Pete Dominico said this table is the least defined item in all of commercial real estate. He said an enormous amount of time was spent on this. He said there are guidelines to classify space to lease out a building. He said that is what these numbers represent. Jeff Thompson referred to page 13 of the abstract. Commissioner Gordon asked for a more detailed explanation. Jeff Thompson walked through an explanation of each column as it relates to the Environmental and Agricultural Building.