Minutes 11-12-2013 - Laserfiche WebLink

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• Evaluating and managing facilities based upon relative cost and benefit analysis Referring to the Guiding Principles slide, Jeff Thompson said the cost and benefit analysis was done by staff, along with consultant ECS Carolinas. He said Wayne Fenton, Assistant Manager of Asset Management Services, has led this effort. Wayne Fenton reviewed the following slides: Basis of Study • Space use & needs assessment — Observation — Management & staff Input, interview, questionnaire • Physical assessment & inventory — Thorough inspection & evaluation — Maintenance and utility data/experience — Identification of stressed and/or under-utilized assets Scope of Study • Basis of study information analysis — Short term assessment — Longer Term assessment — Consideration of BOCC goals, planning initiatives, and goals • Study suggestions and recommendations framed by: — Guiding principles — Defensible courses of action for stressed and under-utilized assets — Providing exceptional facilities for County service delivery — Recognizing, anticipating and planning for growth/contraction trends Pete Dominico, with ECS Carolinas presented the following slides: ECS Carolinas, LLP Work with AMS staff to provide: • Space use assessment • Space use efficiencies, trends, needs • Physical facilities assessment • Facilities asset methodology & model • Groundwork for further analysis, staff& Board discussions Space Use Assessment • Observation • Orange County generally follows proper use of space • General administrative office baseline: • 250 usable square feet per employee; • Orange County is within reasonable variance of baseline • Use of office space as storage is the largest component of baseline difference Physical Facilities Assessment • Observation, Operations Cost Inputs, Capital Needs, Relative Market Value • All Orange County general administrative office facilities are considered "Class B" or "Class C"