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16 <br /> 1 cat "Living" document <br /> 2 c�,3 study, editing, project planning, cost validation, funding <br /> 3 ca Should establish expectation of$185-200K minimum cost <br /> 4 ca Multiple potential revenue sources <br /> 5 ca Large cost drivers: <br /> 6 c�,3 Site access, environmental impact, site infrastructure, portable infrastructure <br /> 7 <br /> 8 Goal <br /> 9 cQ Be Cost/Revenue-neutral by year 3 (2017) <br /> 10 cQ By year 1 if possible <br /> 11 <br /> 12 Blackwood Farm (map) <br /> 13 Aerial Map <br /> 14 Festival Map <br /> 15 <br /> 16 Strategic Plan Committee <br /> 17 cQ Create "Coordinating Committee for County Fair" <br /> 18 cQ Core group of organizations, interested parties and persons with expertise <br /> 19 cQ Allow flexibility for others to join as identified <br /> 20 cQ Should develop strategic plan for 2015 Fair <br /> 21 c�,3 Initial plan and budget expectations for FY 14-15 (March 2014) <br /> 22 c�,3 Detailed plan and management structure with three-year financial plan <br /> 23 <br /> 24 Important Notes <br /> 25 cQ Important to coordinate with other events, livestock owners etc. <br /> 26 cQ Visitor's Bureau funding assistance <br /> 27 cQ Blackwood Farm — move up part of CIP? <br /> 28 cQ Need strong volunteer base <br /> 29 <br /> 30 Recommendations <br /> 31 cQ Receive and discuss the report <br /> 32 cQ Identify any needed further information <br /> 33 cQ Consider whether to appoint Strategic Plan group (Coordinating Committee) in January <br /> 34 cQ If yes, ask Working Group to develop draft charge, scope of work and timeframe? <br /> 35 cQ Instruct Clerk to the Board on solicitation of potential appointments <br /> 36 <br /> 37 Dave Stancil said Blackwood Farm was chosen as it is near the population center of the <br /> 38 County and it is between Chapel Hill and Hillsborough. <br /> 39 Dave Stancil said the idea was not to have a full fledged midway, but there is interest in <br /> 40 having a landmark ride, such as a Ferris wheel. <br /> 41 Dave Stancil referred to the cost/revenue estimates slide and said there is a big range. <br /> 42 He said a $60,000 event will be minimal and small scale. He said the other end of the range, at <br /> 43 $185,000, will bring in more activities, more equipment rental and more revenue potential. <br /> 44 He discussed the Blackwood Farm Map and the aerial photo, as well as the site map <br /> 45 from a past festival. <br /> 46 He noted that Blackwood Farm does not have a lot of existing infrastructure and it might <br /> 47 be necessary to look at a new entry road and consider moving these items up in the CIP. <br /> 48 Commissioner McKee asked for the number of hours staff have put into this planning <br /> 49 process. <br />