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15 <br /> 1 Commissioner Dorosin introduced this item. He said the County fair idea was raised at <br /> 2 the retreat in 2013, and in June the Board authorized a preliminary work group. This group, <br /> 3 which included Commissioner Dorosin, Commissioner Price and many staff members, began to <br /> 4 look at costs, feasibility, and other factors. He said the group met several times over the <br /> 5 summer and moved forward according to their charge. He said they brought together a lot of <br /> 6 research and resources, visited a couple of sites, and held a public information session and an <br /> 7 online survey. He said over 400 people filled out the survey, and the overall responses were <br /> 8 positive. He said the feedback from the community meeting and the survey is included in the <br /> 9 materials. <br /> 10 Commissioner Dorosin said there was talk in June about attempting to make this project <br /> 11 a revenue neutral or revenue positive project. He said the committee believes there are <br /> 12 opportunities to reach that goal. He said this may not happen in the first year, but it would be <br /> 13 more realistic for this to happen within the first three or four years. <br /> 14 <br /> 15 Dave Stancil reviewed the following PowerPoint presentation: <br /> 16 <br /> 17 Orange County Fair Working Group <br /> 18 Report— November 12, 2013 <br /> 19 <br /> 20 Background <br /> 21 cQ Charged June 18 — Commissioners Dorosin and Price, Interim Manager and staff <br /> 22 cQ Met July 10-November 6 <br /> 23 cQ Examined sites, other fairs, budgets, spoke to event representatives and NCDA County <br /> 24 Fairs coordinator <br /> 25 cQ Invited interested parties and public to Oct 30 Information-Sharing Session <br /> 26 <br /> 27 Recommended Fair <br /> 28 cQ Spring 2015 - late-April <br /> 29 cQ Friday-Saturday ("soft" Thursday night?) <br /> 30 cQ Friday—schools? <br /> 31 cQ Blackwood Farm Park <br /> 32 cQ Evaluate after first run whether spring or fall <br /> 33 c�q Themes: <br /> 34 c�,3 Agriculture, local foods and restaurants <br /> 35 c�,3 Arts and local artists <br /> 36 c�,3 County's diverse history <br /> 37 c�,3 Education and youth <br /> 38 c�,3 Live music <br /> 39 c�,3 (Games) <br /> 40 Revenue/Costs <br /> 41 cQ Premature to come up with hard revenues/costs <br /> 42 cQ Range shown reflects variety of options <br /> 43 cQ Both costs and revenues tied to the scale of the event <br /> 44 cQ Scale (costs) and revenues linked together <br /> 45 cQ Large contingency due to first time / uncertainty <br /> 46 <br /> 47 Cost/ Revenue Estimates (Chart) <br /> 48 <br /> 49 Conceptual Budget <br /> 50 cQ Use as a planning tool <br />