Agenda - 03-06-2014 - 6a - Laserfiche WebLink

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14 1 Pete Dominico said there are varying levels of definition in a capital plan. He said the 2 information in front of them is actuarial, and it takes everything into account. He said this 3 plan did not get down to designer specifics or what originally went into the buildings. He said 4 this is a general, apples to apples comparison of each building in order to allow for a cost 5 analysis. He said ECS does not say that the CIP should be based on this. He said there 6 might have been an error in the Eurosport Parking lot number, or this could be the correct 7 number to completely replace the parking lot. He said the option of doing maintenance or 8 spot repairs is not accounted for in these tables. He said these numbers are a very broad 9 guide to determine which buildings are stressed. 10 Commissioner Gordon said there are a lot of old buildings in the County which needed 11 renovations, but she did not expect to see such high dollar requirements for the newer 12 buildings. 13 Pete Dominico clarified that the costs listed are to replace items, and there is no 14 consideration of a simple repair cost. 15 Commissioner Gordon said she wants to underscore the fact that the programming at 16 the Southern Human Services Center needs to be examined, and then the appropriate 17 construction to provide more services there needs to be completed. 18 Commissioner Pelissier asked if there is a policy for storage that will encourage staff 19 and will save on the costs of buildings. 20 Wayne Fenton said this has not been developed yet, but it is one of the items being 21 discussed, and there is movement in that direction. 22 Jeff Thompson said there is a converging basket of record retention requirements and 23 different departments have different time frames. He said this makes it difficult. He said 24 electronic record retention is supposed to solve some of this, but that also has different 25 regulations. 26 Commissioner Pelissier said this was a very useful report, and the analysis was very 27 helpful for her to see. 28 Commissioner Pelissier said aging space needs is an area that has not been 29 addressed. She asked if there are methods to estimate what kind of increased space may be 30 needed for the aging population. 31 Jeff Thompson said information was gathered from every department regarding regular 32 service delivery to the aging population as time goes on. He said this is affecting everyone. He 33 said conversations have taken place about how to use this expertise to make long range space 34 plans for the general older population. 35 Chair Jacobs asked if there is a formula or mechanism for recording all of the different 36 types of storage needs in order to gain an idea of short and long term needs in each 37 department. 38 Jeff Thompson said that mechanism does not exist now, but things are moving in that 39 direction. 40 Chair Jacobs asked about the next steps for the Board. 41 42 Jeff Thompson said the next step for the Board is to provide guidance and prioritization, 43 since this feeds the CIP Process. 44 Chair Jacobs said the impetus for this study related to a building that was said to be 45 past its usefulness. He said one conclusion that needs to be made is the Iifespan of that 46 building, as well as the alternatives for uses. He asked if this will come back for discussion. 47 Jeff Thompson said the prioritization of a facility depends on the direction of the Board 48 of County Commissioners. 49 50 4. County Fair Working Group Report