Agenda - 03-06-2014 - 4a - Laserfiche WebLink

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5. Addresses submitted by fire departments requiring further research but later found to be 16 in compliance: 13 6. Non-compliance letters sent: 4 Projects in progress: 1. New addresses: 116 2. Driveways to be named: 19 3. Mobile home park addresses to establish: 137 a. Woods Edge(Orange Rural Fire Department)— 123 b. Dairyland— 14 As supplemental information to this report,the BOCC has been provided with maps and reports that show how progress has been made throughout the year. Exhibit A shows a high-level map of the Orange Grove fire district and issues that have been resolved,those currently pending and remaining work to be completed. A color copy of this map is provided for ease of reference with the corresponding map legend. Exhibit B shows issues already identified by emergency responders outside of the Orange Grove fire district and the status of each. Exhibit C shows the model format of initial information submitted by Orange Grove. This shows initial issues to research,which often morphed into larger projects as an end result. PUBLIC INFORMATION After our meeting with the fire chiefs in March,2013,this project took flight. Fortunately,the chiefs were well aware of the Ordinance and had been expecting our communications. Given the quantity of requests from fire chiefs and other emergency responders, we have scaled back our far-reaching public information efforts. Rather, we have opted, at least for the short-term, for direct communication with the affected resident or communication in small groups. Basically, our approach is to communicate with residents when it matters most—when their property may be affected in the near future by the Ordinance. While general education is a worthy cause in almost all instances, drawbacks to such an approach with this project may include: 1. Disseminating information countywide would reach residents in the municipalities that are not affected by the Ordinance thereby,perhaps, creating unnecessary confusion. 2. Given current staff resources, and considering what has been resolved along with what is currently queued from emergency responder requests,the ability for tax office staff to respond to additional Ordinance inquires and requests from the general public is questionable. We hope our direct communication efforts and organized approach will keep the project manageable and on track with our timeline. To date,however,we have completed a number of public information efforts including: • Spoke at a community watch meeting with the Sheriff's Department in November,2013 • Participated in three (3) fire chief meetings in 2013 • Prepared handouts and discussion materials for four tax office presentations