Agenda - 03-06-2014 - 4a - Laserfiche WebLink

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GIS department,was placed under the direction of the Orange County Tax Administrator and, 13 more specifically,the Land Records Division of the Tax Office. At the March 7, 2013 meeting of the Board of County Commissioners(BOCC),the Orange County Tax Administrator and Orange County Land Records/GIS Manager/Address Administrator provided an update on the adopted Road Naming and Addressing Ordinance. An oral report was provided in an effort to communicate our plan to the BOCC for conformity to the goals behind adopting this ordinance. PRE-IMPLEMENTATION ISSUES Providing efficient and effective public safety services to residents was a top priority in adoption of the Ordinance. Public safety responders were having a plethora of complications when attempting to locate and respond to calls from residents in need. Many addressable structures could not be located without considerable time and effort,neither of which can be spared in a time of emergency. The Tax Office and its Land Records/GIS Division have been working to enumerate broad categories of issues to be resolved.Prior to the Ordinance,and continuing to present day,the following issues have been identified: • Most mobile home parks have no street names. Once an emergency responder arrives at a mobile home park, she or he may not be able to locate a specific mobile home unless there is a central office with available staff. The mobile home parks host mailboxes at the main road with no identification on the structures themselves. • Years ago Orange County addresses were route numbers. The route numbers were then proposed to convert to house numbers and compliance with the new system at that time was voluntary. Therefore, current manifestations of both systems are throughout the county. This has resulted in addresses being out of sequence and difficult to locate. • All new roads in the county should be recorded through the Register of Deeds. Some road names identified as problematic will involve a full title search whereby all road maintenance agreements, surveys and other public records are reviewed for compliance with the Ordinance. • Some areas of the county have roads with a main driveway where mailboxes are hosted at the main road,then the main driveway branches into multiple different driveways with several structures down each corollary. The structures have no identification nor do the driveways,which makes emergency responses incredibly difficult. 2013 YEAR IN REVIEW The Ordinance took effect January 1,2013. Prior BOCC action provided for a soft implementation during 2013, in part,because of the reorganization of GIS to the Tax Office. During the March, 2013 update to the BOCC, it was stated that this soft implementation plan would allow myself and the Land Records/GIS/Address Administrator ample time to digest the Ordinance and prepare us for our advisory/enforcement role in non-compliance issues.