2014-117 Planning - J. F. Wilkerson Contracting Co., Inc. for Buckhorn Mebane Utilities Phase 2 Change Order #3

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o2L ORANGE COUNTY PLANNING & INSPECTIONS DEPARTMENT Craig N. Benedict, AICP, Director Administration ®`s (919) 245-2575 131 W. Margaret Ln. u sz (919) 644-3002 (FAX) °' P. O. Box 8181 Hillsborough, NC 27278 www.co.orange.nc.us • �"to Cato S 1 AM MEMORANDUM To: Michael Talbert, Interim County Manager Through: Craig Benedict, Planning Director From: Kevin Lindley, PE, Staff Engineer Date: January 10, 2014 RE: Buckhorn Mebane Phase 2 Utility Project Change Order#3 This change order is based on a request for a time extension submitted by the Contractor on October 17, 2013. The request for time extension was due to two unrelated delays. One was a delay in acquiring the finalized easement across a large portion of property near the western end of line S-1. This easement had to be redone when the archaeological survey discovered a potentially sensitive area along the originally designed path of the sewer line. The sewer line route had to be redesigned and the easement redone. Several complications arose with this,most prominently that the land had been redistributed amongst several out-of-state heirs after the original easement was signed, which made contacting and acquiring signatures difficult. The second delay was related to the original sewer line design around a pond at the eastern end of sewer line S-1. Because of the topography,the sewer line was going to be in the toe of the pond dam as designed, even though it was far enough away from the water's edge to satisfy State buffer requirements. The Contractor raised the question and the decision was made to change the route so the sewer line passed the pond on the opposite side to avoid the dam. While this new design was being worked out,the Contractor submitted this request as an open ended time request. Hobbs Upchurch has made a determination that this request ends on December 1, 2013, which set the number of days requested as part of this request at 76. The contractor has since been given permission to begin at Manhole#5 along line S-1, so as not to delay them any longer. While this is not ideal, it does allow the Contractor to commit a crew to the job and not prolong construction of line S-1. The costs of the change orders have been summarized below, along with the summary for Change Order#I and#2. Going forward,new change orders can be added to this summary so that all the change order information will be available in one document for easy review.