2014-645 Finance - Martin Starnes & Associates CPA's for Annual Audit Contract $88,300

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Contract to Audit Accounts (cont.) Orange County, NC (Name of Governmental Unit) invoice approval has changed. All invoices for Audit work must be submitted by email in PDF format to the Secretary of the LGC for approval. The invoices must be sent through the portal at: http:/fnctreasurer.sl.fd.Ieapfile.net.Subject line should read"Invoice-only. The PDF invoice marked`approved' with approval date will be returned by email to the Auditor for them to present to the Governmental Unit for payment. Approval is not required on contracts and invoices for system improvements and similar services of a non-auditing nature. 9. In consideration of the satisfactory performance of the provisions of this contract, the Governmental Unit shall pay to the Auditor,upon approval by the Secretary of the LGC,the following fee,which includes any cost the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (Federal and State grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts: Year-end bookkeeping assistance — [For audits subject to Government Auditing Standards, this is limited to bookkeeping services permitted by revised Independence Standards] Audit $88,300 Preparation of the annual financial statements Prior to submission of the completed audited financial report, applicable compliance reports and amended contract(if required)the Auditor may submit invoices for approval for services rendered,not to exceed 75%of the total of the stated fees above. If the current contracted fee is not fixed in total,invoices for services rendered may be approved for up to 75%of the prior year audit fee. The 75%cap for interim invoice approval for this audit contract is$66.225 10. If the Governmental Unit has outstanding revenue bonds,the Auditor shall include documentation either in the notes to the audited financial statements or as a separate report submitted to the SLGFD along with the audit report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor should be aware that any other bond compliance statements or additional reports required in the authorizing bond documents need to be submitted to the SLGFD simultaneously with the Governmental Unit's audited financial statements unless otherwise specified in the bond documents. 11. After completing the audit,the Auditor shall submit to the Governing Board a written report of audit. This report shall include but not be limited to the following information: (a)Management's Discussion and Analysis, (b)the financial statements and notes of the Governmental Unit and all of its component units prepared in accordance with GAAP,(c)supplementary information requested by the client or required for full disclosure under the law,and(d)the Auditor's opinion on the material presented.The Auditor shall furnish the required number of copies of the report of audit to the Governing Board as soon as practical after the close of the accounting period. 12. If the audit firm is required by the NC CPA Board or the Secretary of the LGC to have a pre-issuance review of their audit work,there must be a statement added to the engagement letter specifying the pre-issuance review including a statement that the Governmental Unit will not be billed for the pre-issuance review. The pre-issuance review must be performed prior to the completed audit being submitted to the LGC. The pre-issuance report must accompany the audit report upon submission to the LGC. 13. The Auditor shall electronically submit the report of audit to the LGC when(or prior to)submitting the invoice for services rendered. The report of audit,as filed with the Secretary of the LGC,becomes a matter of public record for inspection,review and copy in the offices of the SLGFD by any interested parties.Any subsequent revisions to these reports must be sent to the Secretary of the LGC.These audited financial statements are used in the preparation of official statements for debt offerings(the Auditors'opinion is not included),by municipal bond rating services, to fulfill secondary market disclosure requirements of the Securities and Exchange Commission, and other lawful purposes of the Governmental Unit, without subsequent consent of the Auditor. If it is determined by the LGC that corrections need to be made to the Governmental Unit's financial statements,they should be provided within three days of notification unless,another time frame is agreed to by the LGC. The LGC's process for submitting contracts,audit reports and Invoices are subject to change. Auditors should use the submission process in effect at the time of submission. The most current instructions will be found on our website: httns•//www nctreasurer.com/sig/PaL es/Audit- Form s-and-Resourc es.asnx In addition, if the OSA designates certain programs to be audited as major programs, a turnaround document and a representation letter addressed to the OSA shall be submitted to the LGC. 14. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation required therefore.Upon approval by the Secretary of the LGC,this contract may be varied or changed to include the increased time and/or compensation as may be agreed upon by the Governing Board and the Auditor. 15. If an approved contract needs to be varied or changed for any reason,the change must be made in writing,signed and dated by all parties and pre-audited if the change includes a change in audit fee. This document and a written explanation of the change must be submitted by email in PDF format to the Secretary of the LGC for approval.The portal address to upload your amended contract and letter of explanation documents is httn://nctreasurer.slp-fd.leapfile.net No change shall be effective unless=roved by the Secretary of the LGC the Governing Board, and the Auditor.