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111 1 1 .1' 1 1 1 <br /> Orange County,North Carolina <br /> PHASE 1 — NEEDS ASSESSMENT <br /> We will perform a preliminary review needs assessment that will evaluate the current and future <br /> system needs with all related stakeholder groups and functional areas, understand the County's <br /> vision for its future system, and compare the different market options with other applicable <br /> vendors, as follows: <br /> Background Information Analysis <br /> We will obtain and analyze the preliminary documentation and selection efforts conducted thus <br /> far by County staff. <br /> Preliminary System/Process Requirements Review Workshops <br /> We will meet with the personnel to review existing and future system needs including manual <br /> and automated systems and operations in effort to fully understand the project work already <br /> completed and recommended additional needs going forward. <br /> We will also review existing application issues, change management, integration and <br /> implementation requirements. <br /> Preliminary Vendor Research, Communication and Coordination <br /> We will research potential vendors and prepare a list with contact information of pre-screened <br /> information system vendors. Our objective will be to determine 6-8 pre-screened vendors <br /> specializing in local government agencies that have current, and future, needed applications <br /> already in production. This preliminary review will also include an request for information to <br /> obtain preliminary project budgets from multiple vendors. <br /> PHASE 2—ACTION PLAN REPORT <br /> Preliminary Vendor Research, Communication and Coordination <br /> We will prepare a list of pre-screened information system vendors and their contact information. <br /> Our objective will be to identify vendors specializing in local government agencies that have the <br /> applications for both current and future needs already in production. <br /> Needs Assessment and Action Plan Report <br /> We will prepare a Needs Assessment &Action Plan report. The report will be based on the <br /> information gathered and the analysis performed. The report will assess the current business <br /> processes, future needs and implementation action plan. Including: <br /> • Findings and Recommendations <br /> • Solution Requirements (feature/functions) <br /> • Estimated Costs (with in-house and hosted options) <br /> • Estimated Project Plan/Timeframe <br /> • Implementation Readiness and Risks <br /> We will present the report onsite to the County's Project Manager and Project Team. <br /> CLIENTFIRST TECHNOLOGY CONSULTING �� <br />