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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: February 18, 2014 <br /> Action Agenda <br /> Item No. 7-b <br /> SUBJECT: Whitted Permanent Meeting Room Update <br /> DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Bid Tabulation Jeff Thompson, (919) 245-2658 <br /> PURPOSE: To: <br /> 1) Receive an update on the bid award for the Whitted Permanent Meeting Room; and <br /> 2) Authorize the County Manager to execute change orders for the project up to the project <br /> budget <br /> BACKGROUND: On November 19, 2013 the Board of County Commissioners authorized the <br /> Manager to award the bid for the Whitted Permanent Meeting Room project during the winter <br /> break. <br /> On December 19, 2013 nine (9) firms submitted bids for the project (note Attachment, "Bid <br /> Tabulation"). Lomax Construction Company of Greensboro, NC submitted the lowest <br /> responsive and responsible bid totaling $880,400 (base bid and two alternates) and was <br /> awarded the project. <br /> Lomax was issued a Notice to Proceed for the work on January 27, 2014. The construction <br /> duration is approximately four months, followed by furniture and technology installations. <br /> Depending upon construction progress, management of unforeseen conditions and the facility <br /> commissioning process, the room may be available as early as the last regular BOCC meeting <br /> in Hillsborough in June 2014. <br /> FINANCIAL IMPACT: The BOCC has approved $1,500,000 for this project as part of the <br /> FY2013-14 Capital Investment Plan. Expenditures for this project are as follows: <br /> Professional Design and Materials Testing <br /> Services $119 600 <br /> Construction $8807400 <br /> Owner Costs — Furniture and Technology $3507000 <br /> Owner Contingency and Unforeseen Conditions $1507000 <br /> Total $1,500,000 <br />