Agenda - 02-18-2014 - 7a - Laserfiche WebLink

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project has now been advertised for new bids based on the revised plans. Staff will present these bids to the Board at or before the April 15, 2014 regular meeting. The Operations Agreement between Orange County and the Rogers Eubanks Neighborhood Association ( "RENA ") was approved by RENA on August 11, 2013. The RENA Board also voted to approve the RENA Business Plan (Attachment 3) for the operation of the Neighborhood Community Center. Highlights of the Operations Agreement are as follows: • Original term of the Agreement is 5 years, with renewal of for up to four (4) additional five (5) year terms • Provide a full schedule and updates, as they become available, of all activities and programs at the Center • RENA will operate and staff the Center Monday through Friday 10:00 a.m. to 7:00 p.m. and Saturday from 10:00 a.m. to 6:00 p.m. • RENA shall maintain the Center facilities in a clean and orderly state • The Center shall be used for the operation of a community and recreation center open to the general public and all other uses reasonably related thereto • RENA may charge fees for programs and services at or involving the Center. Any such fees shall not exceed the cost of providing such programs and services • RENA will enforce County policies • RENA and County agree to hold annual evaluation review meetings to assess the success and direction of the operation of the Center On September 17, 2013 the Board removed the Operations Agreement with Rogers Eubanks Neighborhood Association (RENA) from the regular meeting agenda. Last minute edits were received from Bethan Eynon, Community Inclusion Attorney Fellow, UNC Center for Civil Rights (see Attachment 1). Recommended changes were reviewed by the County Attorney and are reflected as determined by the County Attorney in the final draft Operations Agreement (see Attachment 2). FINANCIAL IMPACT: The completion of the Rogers Road Community Center will add a new building to the County's Facilities Inventory. All routine building maintenance & repair, grounds maintenance, utilities, and property & liability insurance for the Community Center will be the responsibility of Orange County. The estimated annual cost of all maintenance, repair, utilities, and insurance for the new facility is $9,750. There is no additional direct cost to the County for the Board to approve the Operations Agreement with Rogers Eubanks Neighborhood Association. RECOMMENDATION(S): The Manager recommends that the Board approve the Operations Agreement with Rogers Eubanks Neighborhood Association (RENA) (Attachment 2) for the day to day operations of the Rogers Road Community Center and authorize the Chair to execute Agreement.