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61 <br />SAFETY MEETING MINUTES <br />The Safety Meeting Form is to be completed and kept on file at the branch for periodic review by Risk <br />Management. Logically the minutes are a combination of the agenda and employee feedback. The <br />employee signatures are essential documentation which verifies attendance. Originals should be scanned <br />and kept in the Branch Compliance Folder located on the WISER site. Copies of this form can be found in <br />Section 6. <br />NOTE: The Senior Manager must review and sign the minutes of each meeting. If a completed form is not in the file, it <br />will be assumed no meeting occurred. Health, Safety & Risk Management will monitor compliance with this policy, and <br />non - compliance will be reflected in the manager's overall job performance. <br />SCHEDULING SAFETY MEETINGS <br />Whenever possible the next scheduled meeting should be communicated to the HSR Management. This <br />will enable Home Office staff to occasionally attend. Meeting dates should be at the most convenient <br />opportunity for the branch. Employee notification should be well in advance of the scheduled date. A <br />predetermined 12 month schedule is recommended (i.e. 1st Thursday each month). <br />HOW TO CONDUCT SAFETY MEETINGS <br />The following steps should be considered by those making a safety presentation: <br />Prepare <br />Think safety. Organize and outline your talks. Practice <br />• Pinpoint <br />Don't try to cover too much ground. Concentrate on one or two main ideas. <br />• Personalize C <br />Establish a common ground. Bring it close to home. Make it meaningful to them. <br />• Picture <br />Create clear mental pictures. Use visual aids when practical. <br />• Prescribe <br />In closing, tell them what to do. Ask for special action. Give a prescription. Conduct a discussion to <br />develop group interest and consensus. <br />ACCIDENT, INJURY AND NEAR -MISS REVIEW <br />It is very important that we learn from our past mistakes, therefore it is required that past accidents and <br />injuries are reviewed and discussed at each safety meeting. Detailed discussion shall include preventive <br />measures or recommendations to prevent reoccurrence. <br />Equally important is the discussion of near -miss incidents. These are incidents that could have resulted <br />in an injury or accident but didn't. These types of incidents need to be identified and corrected before an <br />accident or injury occurs. Form shall be completed and attached to each safety meeting minutes. <br />Z;0 iii?: S 2,30 <br />