Agenda - 02-18-2014 - 6h - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 18, 2014 Action Agenda Item No. 6 -h SUBJECT: Award of Weekly Urban Curbside Recycling Service Agreement DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No ATTACHMENT(S): UNDER SEPARATE INFORMATION CONTACT: COVER Gayle Wilson, 968 -2885 Service Agreement (With Attachments) Michael Talbert, 245 -2308 Clarence Grier, 245 -2450 PURPOSE: To consider award of a service agreement to Waste Industries, LLC for the provision of weekly curbside recycling services within the Towns of Carrboro, Chapel Hill and Hillsborough to be managed by Orange County Solid Waste Management. BACKGROUND: Following several months of uncertainty with regard to the future of curbside recycling within the Towns of Carrboro, Chapel Hill and Hillsborough, the County and Towns have reached an interim agreement that would allow the County to continue providing the service. This interim agreement is intended to allow planning for implementation of roll carts and requesting proposals for contract collection service to take place, pending a more formal interlocal agreement among the parties that addresses solid waste management in a more comprehensive manner. It is intended that roll carts and a possible new service provider will be implemented by July 1, 2014. The programmatic and subsequent organizational uncertainty was precipitated by the elimination of the Urban Curbside 3 -R Fee funding mechanism, in use since 2004, that the County assessed the Towns to fund the curbside program. The municipalities do have clear statutory authority to assess a fee for the recycling services. The Towns have agreed to include in each Town's 2014/2015 Budget Ordinance a section authorizing the County to charge and collect a fee for weekly urban curbside and multi - family recycling services. In December the County issued a Request for Proposals (RFP #5199) to provide Urban Curbside Recycling Services. A pre -bid conference was held on January 2, 2014. A total of four proposals were received on January 16, 2014, and a review team consisting of Town and County staff evaluated the proposals and is recommending the proposal submitted by Waste Industries, LLC as the most responsive proposal. The proposals were evaluated on the following: A. Provision of Bid Deposit; B. Completion of Statement of Understanding;