Agenda - 02-18-2014 - 6a - Laserfiche WebLink

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26 2 3 a. Whitted Permanent Meeting Room Technology Elements Update 4 The Board continued review of the visual aid technology elements related to the dais 5 and floor meeting video content viewing identified by the Board; receive demonstrations of the 6 proposed podium mounted visual display and a dais mounted display; and authorize the 7 Manager to proceed with the podium mounted display and the study of visual display 8 technologies that integrate into devices provided to the Board. 9 10 Jeff Thompson said the Board specifically wanted to be able to see clearly from the 11 dais. He said the dais is about 7 inches off the floor, and the video monitor is 12 feet away from 12 the center of the dais. He said the monitor is 60 inches and has a 173 degree wide viewing 13 angle. 14 Jeff Thompson referred to the demonstration of a network streaming system that will 15 follow the podium's content. He said this will allow the podium content to be at the 16 Commissioner's places. 17 Jeff Thompson said the podium will be handicap accessible, and it will be on casters so 18 it can be moved around the room. 19 Commissioner Price asked why the current podium is not closer. 20 Jeff Thompson said this has to do with the current position of the camera and lighting. 21 Commissioner Gordon said she can see the screen quite well as it is. She asked about 22 the content streaming and whether this would be received on a specific type of device. 23 Jeff Thompson said staff will be testing this on several devices. He said the technology 24 can accommodate up to 50 users in the room. 25 Commissioner Gordon said it seems the podium display works for people who don't 26 have a device, but others can use individual devices. She said this gives flexibility to have 27 varying numbers of people seated at the dais. 28 Jeff Thompson said the dais will accommodate up to 11 people. 29 Commissioner Rich said she does like looking at the presenter and podium, and she 30 likes being able to bring it up on the computer. 31 Chair Jacobs said having up to 50 people able to access the feed may help reduce the 32 necessary number of overhead monitors. 33 Chair Jacobs asked if there is a standard distance of the podium from dais. 34 35 David Taylor said the distance is similar to distance at Town of Chapel Hill and the Town 36 Council chambers. He said the podium is on casters, which makes it flexible. 37 Jeff Thompson said when staff did the tours years ago, many places had intimate 38 closeness - as little as 8 feet. He said this can be moved back to suit the Board's pleasure. 39 Chair Jacobs said he would be interested to see different permutations of the closeness 40 of the podium to dais. 41 Commissioner McKee asked if it is possible to have more than one junction box. 42 David Taylor said the plan is to have three floor boxes for wiring. He said adding more 43 floor outlets would cause more construction in the health department, and these are also 44 expensive. 45 Commissioner Gordon asked why one of these boxes will be located in the conference 46 room. 47 David Taylor said this will allow a network in the conference room, and the ability to plug 48 in laptops and project onto a flat screen. 49 Jeff Thompson said this makes that room much more flexible from a technology 50 standpoint.