2014-129 Library - Freelon Group Architects for Southern Branch Library Facilitation

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ORANGE �- WNT Orange County Financial Services Department—Purchasing Division REQUEST FOR QUALIFICATIONS#5198 Orange County Public Library Siting Facilitation November 21, 2013 Orange County Public Library is seeking qualified firms to provide the public assessment and facilitation process for the Southern Branch Library pre-design services and engagement. Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (D-EST), December 10, 2013. I. Background In 2012, Orange County Commissioners approved the Southern Branch Library Locational Criteria for siting a new branch library in southern Orange County. See http://orangecountync.gov/library/southernbranch.asp. This criteria is divided into two Phases 1) Preliminary Phase—Technical Site Review and Assessment and 2) Primary Phase—Public Input and Assessment. Additionally, the library has just completed a Strategic Planning process that the Board of Commissioners approved on November 5, 2013. http://orangecountVnc.gov/library/documents/OCPL Strategic Plan.pdf Orange County is looking for an organization to facilitate the Public Input and Assessment process. This facilitator must have previous experience working with public libraries. The vision and general design guidelines will be used for the future programming, design, construction, and operation of a facility. Architectural and Engineering services for future construction project will be contracted through a separate qualifications based selection process at the appropriate time. IL SCOPE OF SERVICES The selected firm shall be responsible for the work as described in this document. The firm will work with an owner design committee which shall include a representative from the County Manager's office, Asset Management Services Director, Library Services Director, Planning Department Planner II, III. SUBMISSION ' A. Submittals: Submit two (2) hard copies (duplex on recycled paper), marked "Southern Branch Library Facilitator Proposal" and one electronic submittal. The electronic version must be a single .pdf file on either a thumb drive or CD Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (D-EST), December 10, 2013. E B. Qualification packages may be hand-delivered or mailed. If the submittal is sent by mail or commercial express, the Respondent shall be responsible for actual delivery of the qualification package to the proper county office before the deadline. All submittals become property of the County. Request for Qualification packages will not be accepted via fax machine or internet e- mail. Page 1 of 10 I I f I i