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2 Experience <br /> Collaborative Planning is essential to the planning process. Direct <br /> From the Latin root collaborare meaning engagement enables participants to fuse their <br /> 'to labor together', collaborative planning is discrete individual experiences with broad <br /> truly a partnership in visioning, design, and and comprehensive solutions. This leads to <br /> design implementation. The outcome of the participant buy-in, alignment of values, and a <br /> collaborative process derives its power from strong commitment to next steps.At Freelon, <br /> participatory engagement and sustaining we have formulated a methodology during the <br /> collective trust. In an age of declining faith and initial phases of planning that provides an open <br /> participation in civic institutions,the Library forum for the voices of stakeholders.The initial <br /> remains one of the few public entities embraced stakeholder meeting should include everyone, <br /> by all as serving the collective well being of from librarians and devoted customers to <br /> a community. Ironically, shrinking confidence educators and scholars,from security personnel <br /> in many governmental institutions has helped to facility maintenance staff.This is a meeting <br /> foster more entrepreneurial behavior.As libraries where all ideas are placed on the table and <br /> continue to evolve from mere warehouses of discussed in an open forum for everyone to hear. <br /> information to places for knowledge creation, This meeting ideally results in a list of priorities <br /> they are becoming an important new forum for for the project — institutional, experiential, <br /> problem solving and entrepreneurship. educational, financial, etc. The stakeholder <br /> engagement process is also a great way to <br /> Partnering is fun, but it is also hard work. extend the library's ongoing civic conversation <br /> Each party— Design Team, Library, County with the broader Orange County community. <br /> Management, or other stakeholders — must <br /> fulfill its obligations and contribute meaningfully A feedback loop that acknowledges comments <br /> to the process.As architects, we can guide the received and reports on design progress is <br /> process,facilitate engagements, and articulate critical. These are typically accomplished through <br /> design options for consideration.The owner information sessions.The frequency of these <br /> must set the vision and make challenging updates will be determined by the size and <br /> decisions along the way. composition of the stakeholders. It is important <br /> that the engagement process not become event <br /> Setting the Vision centric, but rather it should have clear objectives <br /> Projects of this type are about positive change. and deliverables to help advance the project. <br /> At the outset, we conduct focused workshops <br /> with the project leaders to understand your Relevant Project Experience <br /> vision. In addition to gathering empirical data, The projects depicted on the following pages <br /> we will work with the leadership group to each began with varying degrees of stakeholder <br /> understand the desired customer experience, engagement. In some cases it served to confirm <br /> educational outcomes,community engagement, prior programming efforts. In others, it was the <br /> change management and financial objectives, start of an expansive process to define the <br /> Before reaching out to a broader audience, it is institution and then develop the quantitative <br /> critical to build strategic consensus among this and qualitative spaces within. In all cases, we <br /> group. customized the approach to the client and <br /> community they served. <br /> Stakeholder Engagement <br /> Gaining stakeholder consensus during the I <br /> public outreach and programming phase <br /> I <br /> t <br /> FREELON (Southern Branch Library Facilitator Proposal <br /> c <br /> I <br /> ii <br /> I <br /> i <br />