Minutes 11-19-2013 - Laserfiche WebLink

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charge and collect a fee for urban curbside recycling within their town limits. The County would provide turnkey urban curbside recycling services including new roll carts for all Town residents. The Town Attorney has agreed that municipalities have the authority charge for the urban curbside recycling services and authorize the County to provide the services. Orange County Intends to: • Immediately proceed with a Request for Proposals (RFP) for Collection Services and Roll Cart acquisition (carts may be available by piggybacking) • Immediately assist the Towns with applications for DENR Roll Carts Grants • Draft an interim agreement for the Purchase of Roll Carts using grant funds with each Town whereby: • The County will pay the Town an amount equal to the invoice received by the Town for the roll carts purchased by the County for the Town solely for use in the Urban Curbside Recycling Program, and • Expect to receive the funds resulting from a grant awarded to the Town for the purpose of implementation of curbside recyclable collection to offset the County expenditure on roll carts • Negotiate in good faith with the Towns to finalize a new comprehensive Solid Waste Interlocal Agreement as soon as possible but no later than June 30, 2014 • Implement the conversion to roll carts for the urban curbside recycling programs as soon as contracts have been approved or purchase authority provided, but no later than July 1, 2014 The Town Intends to: • Immediately apply for DENR Roll Carts Grants with the County's assistance as needed • Negotiate in good faith with the County to execute an interim agreement for the purchase of Roll Carts for each Town whereby • The Town will notify the County of its receipt of an invoice for roll carts that were bid and ordered by the County for use in the Town's curbside recycling program • Receive payment from the County for the invoiced amount and then pay the invoice, submitting proof of payment to the County • Remit any funds received by the Town as a result of a roll cart grant award to the County within 30 days of receipt of the grant funds. • Negotiate in good faith with the County to finalize a new comprehensive Solid Waste Interlocal Agreement as soon as possible but no later than June 30, 2014 • Assist the County with the implementation of a conversion to roll carts for the urban curbside recycling programs as soon as contracts have been approved but no later than July 1, 2014 • Include in the Town's 2014/2015 Budget Ordinance a section authorizing the County to charge and collect a fee for urban curbside and multi-family recycling within their town limits and provide urban curbside and multi- family recycling services including new roll carts for all Town residents." Michael Talbert said the last point of the letter above is the most important. He said this letter is before the Board tonight because the Town of Chapel Hill will hold their last meeting at the end of November, and there is not adequate time for all boards to act. This letter of intent is proposed as a means to move this forward. He said the recommendation is to execute this letter of intent, and with the approval of the Towns, have the County attorney work on an interim agreement to create the grant funding