Agenda - 02-04-2014 - 6a - Laserfiche WebLink

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9 1 Commissioner Dorosin said he wanted to be clear that the Town Council did authorize 2 the attorneys to pursue this letter of intent. 3 Mayor Kleinschmidt said the Town provided direction after the work session, based on 4 the recommendation of the manager, to negotiate with the County in an attempt to gain added 5 value. 6 Commissioner Dorosin asked if the Town will vote on this at their Monday night meeting. 7 Mayor Kleinschmidt said he would assume that something will have to be done very 8 soon. 9 Roger Stancil said it is not currently on the agenda. He said it could be added to the 10 agenda, based on the conversation tonight; otherwise it would come back at the first meeting in 11 January. 12 Council Member Czajkowski said he knows that a large portion of their council 13 discussion was about wanting to see information from Orange County. He asked Roger Stancil 14 if this information has been received. 15 Roger Stancil said no. 16 Council Member Czajkowski said the unanimous sense of the council was that this 17 information was needed. He said it felt like the council was being asked to make a decision 18 about something without having all of the information. He asked when this information will be 19 received. 20 Roger Stancil said Gayle Wilson and Michael Talbert are aware of this request. He said 21 the information has not been received, and this is one reason this item has not been added to 22 the agenda 23 Chair Jacobs said the Commissioners have no idea what information has been 24 requested. He said the Board will direct staff to provide whatever information is needed for the 25 council to make an informed decision. He said the Board is trying to be as open, cooperative 26 and proactive as possible. He said nothing has been missed intentionally and the Board wants 27 to make this work. 28 Council Member Ward said one of the questions dealt with the fact that the private bids 29 received by the town had a 5 year commitment, and Orange County did not provide this. He 30 said in reading this information, it is his impression that with a properly worded interlocal 31 agreement this could move forward without that specificity. He said things could move forward 32 with a letter of intent or memorandum of understanding to create a process through which the 33 Town of Chapel Hill could participate in the financial discussions with the County. He said the 34 fact that the council does not have it today is not a problem for him. 35 He said he was one council member who identified additional services that Orange 36 County provides throughout the greater community, such as assistance with recycling at public 37 events like Festifall. He asked if any of the other proposals received from private entities 38 provide services such as this. 39 Roger Stancil said this is part of what the Council asked. He said the County was asked 40 for a 5 year agreement; information on the cost of collection; identification of administrative 41 cost; and the cost of overhead. He said the bids from the private sector were for collection 42 only. 43 Council Member Ward said the private sector bids may contain a 5 year plan, but they 44 will be a higher bid because of the uncertainty assumed. He clarified that the added services 45 provided by the County are not included in the bids from private entities. 46 Roger Stancil said yes. He said it was difficult to compare the private sector to the 47 County, because the numbers and breakdown were different. 48 Michael Talbert referred to attachment E on page 30. He said Gayle Wilson identified 49 the key issues raised at the council meeting and attempted to provide answers. He said that 50 when the Town requested bids from the private sector the County was not asked for a bid. He